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September 9, 2021 Final Budget Hearing and Regular Meeting
Title
Procurement Solicitations
Meeting Date(s)
Action - 09/09/2021
Consent Type
Without Information
Discussion

Procurement Services prepares and distributes solicitations in collaboration with the schools and departments. Procurement staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

  1. award to the lowest, responsive and responsible bidder or bidders.
  2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
  3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting Procurement Services.

Recommendation

Approve the Piggy Back (PB) below:

a) PB 22-101-PB-DR - Construction, Operational and IT Auditing Services - Facilities Services - $600,000.00 - Capital Projects

Approve the Request for Proposal (RFP) below:

b) RFP 21-447-P-DR - State Lobbying Consulting Services - Government & Community Relations - $250,000.00 - Operating Other

c) - RFP 21-271-P-KR – Employee Benefits Consultant, Actuarial Services, and Broker of Record Services – Amendment 1 – Employee Benefits & Risk Management - $0

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012
Involves Expenditure of Funds Directly in the Classroom
No
Source of Funding

Operating - Other
Capital Projects
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
2022 a) $600,000.00 Yes 37x 9532 305963 7400 684 000
2022 b) $250,000.00 Yes 100 9122 001191 7720 312 000
2022 c) $0 N/A N/A N/A N/A N/A N/A N/A
Legal Counsel Review
See Attached
Contact
Kristine Rodriguez - Director of Procurement & Distribution Services, ext. 11645 Robin Novelli - Chief Operating Officer, ext. 11229
Attachments
a - PB 22-101-PB-DR Construction Operational IT Auditing Services.pdf
b - RFP 21-447-P-DR State Lobbying Consulting Services.pdf
c - RFP 21-271-P-KR - Employee Benefits Consultant - Amendment 1.pdf
Agenda Plus