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September 8. 2022 Final Budget Hearing & School Board Meeting
Title
Procurement Solicitations
Meeting Date(s)
Action - 09/08/2022
Consent Type
Without Information
Discussion

Procurement Services prepares and distributes solicitations in collaboration with the schools and departments. Procurement staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

  1. award to the lowest, responsive and responsible bidder or bidders.
  2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
  3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting Procurement Services.

Recommendation

Approve the Piggy Backs (PBs) below:

a - PB 22-402-PB-CC - Science Supplies and Equipment - Procurement & Distribution Services - $Variable

b - 23-012-PB-MC - Athletic Turf Maintenance - Facilities Services - $300,000.00 - Operating Other

c - 23-036-PB-HD - George Gideon Auctioneers, Inc. - Procurement & Distribution Services - $Revenue

Approve the State Contracts (SCs) below:

d - 20-661-SC-SH - Flooring Materials, Related Supplies and Services - Facilities Services - $Variable

e - SC 23-066-SC-CC - AED Units and Accessories - Procurement & Distribution Services - $Variable

Approve the Sole Source (SS) below:

f - SS-23-072-SS-HD - WestEd APTT - Elementary Leading & Learning - $65,000.00 - Special Revenue Federal

Approve the Invitations To Bid (ITBs) below:

g - ITB 20-759-B-SH - Wastewater Treatment Plant Operator Services - Facilities Services - $Variable - Operating Other

h - ITB 21-572-B-WH - Temporary Personnel Services - Food & Nutrition Services - $Variable

i - ITB 22-934-B-WH - Diesel, Gasoline & Fuel Oil - Transportation Services - $Variable

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012
Involves Expenditure of Funds Directly in the Classroom
No
Source of Funding

Operating - Other
Special Revenue - Federal
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
2023 a) $Variable Yes Various Various Various Various Various Various
2023 b) $300,000.00 Yes 100 9562 002941 8100 354 000
2023 c) $Revenue N/A N/A N/A N/A N/A N/A N/A
2023 d) $Variable Yes 3xx Various 560300 7400 681 000
2023 e) $Variable  Yes Various Various Various Various Various Various
2023 f) $65,000.00 Yes 422 9212 423001 5100 312 101, 102
2023 g) $Variable Yes 100 9562 003931 8100 354 000
2023 h) $Variable Yes Various Various Various Various Various Various
2023 i) $Variable Yes 100 9640 001002 7800, 8110 460, 450 000
Legal Counsel Review
See Attached
Contact
Kristine Rodriguez, Director of Procurement & Distribution Services, ext. 11645 / Mr. Rachad T. Wilson, Chief Operating Officer, ext. 11229
Attachments
a - 22-402-PB-CC - Science Supplies and Eqpmt.pdf
b - 23-012-PB-MC - Athletic Turf Maintenance.pdf
c - 23-036-PB-HD - George Gideon Auctioneers, Inc..pdf
d - SC 20-661-SC-SH - Flooring.pdf
e - 23-066-SC-CC - AED Units and Accessories.pdf
f - 23-072-SS-HD - WestEd APTT.pdf
g - 20-759-B-SH - Wastewater Treatment.pdf
h - 21-572-B-WH - Temp Services.pdf
i - 22-934-B-WH - Diesel, Gas and Fuel Oil.pdf
Agenda Plus