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September 22, 2020 School Board Meeting
Title
McNair Magnet Middle School - Facility Renewal - Construction Management Services - SALES SURTAX
Meeting Date(s)
Consent w/o Information - 09/22/2020
Consent Type
Without Information
Discussion

The sales surtax facility renewal and educational technology infrastructure project at McNair Middle School was constructed during summer 2020.  The Board approved the Guaranteed Maximum Price (GMP) submitted by Heard Construction, Inc. in an amount not to exceed $1,339,859.34 under their continuing contract for construction management services. The design was prepared by DDC Engineering, Inc. under their continuing contract for mechanical, electrical, plumbing and fire protection (MEP) engineering services. 

During construction, it was discovered that there were four air handling units (original to the school) serving the locker rooms, offices spaces and weight rooms that were not addressed by the project. These units need to be replaced as they have leaked multiple times, destroying the ceilings in these areas. A photograph is attached. DDC Engineering, Inc. provided a design to replace the four units with two units, add controls and replace the affected ceiling and lighting. 

Heard Construction, Inc. has submitted owner-directed Change Order for the work in the amount of $118,714.87 and a time extension through January 4, 2021. The work is above the ceiling and will need to be done during non-school hours. Change Order #1 was for a time extension only and was administratively approved. 

The project was funded by sales surtax and supplemental sales surtax funding. The Independent Citizens Oversight Committee approved up to $1,000,000 for this project at their December 11, 2019 meeting. At the time of the GMP approval, only $950,000 was allocated. This project will be funded through any remaining sales surtax allocation and supplemented with capital funds if needed. Administration and permitting costs were previously budgeted.

Board approval is required for purchase orders over $50,000. The standard agreement template has been used, which does not require legal review.

 

Recommendation

Approve the total project construction budget in the amount of $118,714.87 to replace additional failing air conditioning units McNair Magnet Middle School.

Approve Change Order #2 submitted by Heard Construction, Inc. in an amount not to exceed $118,714.87 and a time extension of 183 days under their contract for construction management services for the facility renewal and educational technology project at McNair Middle School.

Approve the additional allocation of up to $50,000 in sales surtax revenue over $198 million for the project.

Authority for Action
F.S. 1001.42
Involves Expenditure of Funds Directly in the Classroom
No
Source of Funding

Sales Surtax
Financial Impact

 

FY Amount Budgeted Fund Cost Center Project Function Object Program

20/21

 

 

 

$118,714.87

 

 

 

Yes

 

 

 

398

 

 

 

1081

 

 

 

520600

 

 

 

7400

 

 

 

681/687

 

 

 

000

 

 

 

 

Legal Counsel Review
No
Contact
Susan Hann, P.E., Assistant Superintendent Facilities Services 633-1000 ext. 11446 David Lindemann, AICP, Director Planning and Project Management 633-1000 ext. 11463
Attachments
McNair photo.pdf
McNair Facility Renewal Change Order No. 2 Attachments.pdf
Agenda Plus