MISSION: TO SERVE EVERY STUDENT WITH EXCELLENCE AS THE STANDARD
Educational Services Facility
9:00 am

September 12, 2023, Work Session
Opening Exercises
1. Opening Exercises

Chairman Susin called the meeting to order at 9:00 am.

Roll Call
2. Roll Call

Board Members Present: Katye Campbell, Jennifer Jenkins, Matt Susin, Gene Trent, and Megan Wright.

Pledge of Allegiance
3. Pledge of Allegiance

Chairman Susin invited the audience to stand for the Pledge of Allegiance.

Order of Business
Topics
4. Board Policy review - 7000's
7000 NEOLA updates as of July 2023.pdf
NEOLA 7000.pdf

The Board discussed the 7000 policies.


Policy # - Policy Title

  • Comments

 

7100 - Facilities Planning

  • Ms. Hann recommended that this be sent to staff and brought back with recommendations.

7101 - Building permits & the code enforcement office

  • Ms. Hann recommended that this be sent to staff and brought back with recommendations.

7110 - Student Accommodation

  • Ms. Hann recommended to keep as is.  Ms. Hann recommendation is to update the administrative procedures and brought back with recommendations.

7110 AP - School Attendance Boundary Change Procedure

  • Ms. Hann recommended leave as is.

7130 - Implementation & management of school concurrency

  • Ms. Hann recommended leave as is.

7130.01 - School Concurrency Management Procedures

  • Ms. Hann recommended that this be sent to staff and brought back with recommendations.

7130.02 - School Concurrency Review Fees

  • Ms. Hann recommended that this be sent to staff and brought back with recommendations.

7217 - Weapons

  • Ms. Campbell recommended that the Board incorporate all updates.

7230 - Gifts, grants & bequests

  • Dr. Rendell recommended to send to staff for recommendations.  Ms. Campbell recommended we link the section in ap6111.  Ms. Lesinski and Ms. Campbell referred to multiple policies that have similar language, po9230 make them match.

7240 - Site acquisition

  • Ms. Hann recommended leaving as is. 

7250 - Commemoration of school facilities

  • Chairman Susin discussed the naming of a facility. Can it be changed within the five years? Mr. Gibbs referenced Statue.  Ms. Hann recommended to leave as is but correcting the reference to Leading & Learning.

7300 - Property custodianship

  • Ms. Lesinski recommended making changes bring back for recommendations. 

7305 - Easements

  • Ms. Hann recommended to send to staff and bringing back the recommendation. 

7310 - Disposition of surplus property

  • Ms. Lesinski recommended leave as is with minor changes. Ms. Campbell brought up that we do not have the (D) and recommended incorporating this section.

7320 - Acquisition, removal, disposal, sale, or exchange of major tangible personal property

  • The Chief of Operations will review and bring this back with recommendations.  Ms. Wright spoke on this policy; she referenced the emails from the public and their concerns on the disposal of possible items that could be used or donated.

7410 - Maintenance

  • Ms. Hann recommended that the Board consider incorporating Neola AND adding language regarding the Facility Asset Management Program, Periodic Facility Assessment Program, and standards for maintenance of grounds to guide future budget planning.

7420 - Sanitation & housekeeping

  • Ms. Hann recommended to leave as is. 

7421-Restrooms and Changing Facilities- Renumber/Replacement policy

  • Dr. Rendell stated that we do not have this policy.  The Board recommended to adopt this policy for compliance and clarity.

7430 - Risk reduction program

  • Ms. Lesinski recommended working with Risk Management on this policy.   The Board recommended to send this to staff and bringing it back to the Board. 

7430.01 - Environmental health program

  • Ms. Hann recommended taking a look at this policy, sending it to staff and coming back with recommendations.  Ms. Campbell stated that po8240 is already in standing that we may not need this policy.

7434 - Smoking and tobacco-free environments

  • Dr. Rendell recommended sending it to staff and bringing it back to the Board.  Ms. Campbell stated we have this in po3215 in the staff section and adding it to the 5000's in student section and that we do not need it in 3 different sections.

7440 - Buildings & grounds security

  • Dr. Rendell stated that all the 7440's will be reviewed by Mr. Wilson, Chief  of Operations and bring back to the Board with recommendations.  The Board had a conversation on the Mobile homes located on 16 different sites and the phasing out of this practice.  Ms. Wright requested the names and the amount of time that these families have been in these homes.  Mr. Gibbs will furnish her this information.

7440.01 - Video surveillance & electronic monitoring

  • Mr. Wilson, Chief of Operations to review with staff and bring back to the Board with recommendations.  Ms. Campbell recommended we take a look of the parental permission section.

7440.02 - Damage or loss

  • Dr. Rendell and Ms. Lesinski recommendrf that staff review and bring back recommendations.  Administrative procedures also need review. 

7440.03 - Small, unmanned aircraft systems

  • Dr. Rendell recommended to leave as is.

7450 - Property inventory

  • Ms. Lesinski recommended that staff review and bring back recommendations.

7455 - Accounting system for fixed assets

  • Ms. Lesinski recommended that staff review and bring back recommendations.  Ms. Campbell recommended linking the ap7310 to this policy. 

7460 - Conservation of natural and material resources

  • Ms. Hann recommended deleting this policy.  Chairman Susin recommendation is to re-work the language on this policy and possibly bring up every 3 or so years for review.

7510 - Use of District facilities

  • Dr. Rendell recommended leaving this as is.

7511 - Media broadcast of student athletic competitions

  • Mr. Susin recommended sending to staff to and bring back with recommendations.

7530 - Lending of Board-owned equipment

  • Dr. Rendell and Mr. Cheatham recommended that we adopt this policy or similar language.

7530.01 - Staff use of cellular telephones, pages, and two-way radios

  • Mr. Cheatham recommended that we replace this policy po7530.01, with Neola template po7530.02v.

7530.02 – Staff and School Officials use of Wireless Communication Devices

  • Mr. Cheatham recommended that we adopt policy po7530.02.

7540 - Computer technology and networks

  • Mr. Cheatham recommended to replace with Neola template po7540.  Ms. Campbell recommended to update the administrative procedures for acracy, and relevance based on today's technology.

7540.01 - Technology privacy

  • Mr. Cheatham recommended to replace with Neola template po7540.01

7540.02 - District web page

  • Mr. Cheatham recommended to replace with Neola template po7540.02 and renaming

7540.03 - Student network and internet acceptable use and safety

  • Mr. Cheatham recommended to replace with Neola template po7540.03.  Ms. Cheatham recommended referencing the state rule when updating.

7540.04 - Staff/adult network and internet acceptable use and safety

  • Mr. Cheatham recommended adopting the Neola template po7540.04 with changes.

7540.05 - Electronic mail

  • Mr. Cheatham recommended to adopting the Neola template po7540.05 and po7540.06

7540.06 - Internet filtering policy

  • Renumber this policy, it conflicts with Neola policy.  Ms. Campbell recommended that the language remain as it is but with new number.

7540.07 - Network change management policy

  • Mr. Cheatham recommended leaving this policy in place.

7540.08 - Mobile computing device assignment and use

  • Mr. Cheatham recommended removing this policy, Neola po7530.01, po7540.03, po7540.04 covers this material.  Ms. Campbell recommended linking administrative procedures to this policy.

7540.09 - District IT incident response policy

  • Mr. Cheatham recommended leaving this policy in place, with changes.

7540.10 - District web services policy

  • Mr. Cheatham recommended removing this policy, Neola po7540.02 cover this material.

7540.11 - Electronic data confidentiality

  • Mr. Cheatham recommended leaving this policy in place, with possible revisions.

7540.12 - Network access from personally owned computers and other web-enabled devices

  • Mr. Cheatham recommended replacing it with Neola template po7530.02.

7540.13 - Utilization of the District's website

  • Mr. Cheatham recommended replacing it with Neola template po7543.

7542 - Access to District technology and/or information resources from wireless communication devices

  • Mr. Cheatham recommended adopting the Neola templates, sending them to staff for recommendations.

7543 - Utilization of the District's website and remote access to the district's network

  • Mr. Cheatham recommended adopting the Neola templates, sending them to staff for recommendations.

7544 - Use of social media

  • Mr. Cheatham recommended adopting the Neola templates, sending them to staff for recommendations.  The Board had a discussion on the choice of option 11 or 12 and the difference in the language.

7550 - Joint use of Facilities

  • Ms. Hann recommended deleting this policy and incorporate what we need in po8100.

 

5. Public Speaking Discussion

The Board had a discussion on The House Bill 1069, how it could affect the public speaking portion of the Board Meeting.

  • Ms. Campell had two recommendations:
    • cut the live feed and record public comment section

either/or

    • we move all book challenge items to the end

 

  • Ms. Jenkins had two recommendations:
    • leaving it alone and changing if it is misused
    • separate the agenda and non-agenda public comments and cut the live recording on non-agenda items.

 

  • Ms. Jenkins recommended that the Script have a disclaimer if someone were to speak on an irrelevant topic.

 

  • Ms. Jenkins questioned if the public comment section is recorded can it be posted right after the meeting? Mr. Bruhn commented that it could be within about 30 minutes to an hour after the meeting ends. Ms. Campbell commented that within 24 hours would be acceptable.

 

  • Mr. Trent agreed on the recommendation of separating the agenda and non-agenda public comments and cutting the live recording on non-agenda items.

 

  • Ms. Wright recommended leaving as is but would be in favor of the agenda and non-agenda split.

 

Chairman Susin recommended that at the next meeting a motion be brought on this topic and the Board vote on the motion.

Closing Remarks
6. Closing Remarks

Chairman Susin stated that he will be asking law enforcement to review social media postings for any wrongdoing concerning the Viera High Hazing Incident.

Adjournment
7. Adjournment

Chairman Susin adjourned the meeting at 10:49 am.

Chairman: __________________________ Secretary: ________________________________

NOTES:  

  • Brevard Public Schools Television (BPS-TV) will broadcast this meeting live on Spectrum cable channel 496.   Board meetings are also available as streaming video on the district web page at www.brevardschools.org and YouTube channel at https://youtube.com/c/BrevardSchools.   
  • Sensory and mobility impaired persons seeking assistance for participation in any meeting, conference, or seminar should contact Gail Williams, Director, Labor Relations, five days prior to the meeting date.  Ms. Williams may be reached at 321-633-1000, ext. 11265 (voice) or williams.gail@brevardschools.org (email).
  • Individuals or groups may address comments to the School Board during the Rule Development portion of the meeting specific to the policy being discussed.  There will be no other opportunity to public comment during workshops.
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