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October 6, 2020 School Board Meeting
Title
Procurement Solicitations
Meeting Date(s)
Action - 10/06/2020
Consent Type
Without Information
Discussion

Procurement Services prepares and distributes solicitations in collaboration with the schools and departments. Procurement staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting Procurement Services.

Recommendation

Approve the Invitations To Bid (ITBs) below:

a) 20-720-B-NC-A1 - Fuel Tank Cleaning & Servicing Fuel Sites - Amendment - Transportation Services - $Various

b) 20-763-B-JE - Aquatic Weed Control - Facilities Services - $Various - Operating Other

Approve the Piggy Back (PB) below:

c) 21-068-PB-SH - Equipment Rental (Co-op) - Facilities Services - $50,000.00 - Operating Other

Approve the State Contract (SC) purchase below:

d) 21-139-SC-HD - Books and Non-Print Library Materials and Ancillary Items/Services - Elementary Leading & Learning - $700,000.00 - Operating Categorical

Approve the Sole Source (SS) Bid Assignment below:

e) SS 20-663-SS-SH - ABB HVAC Drives - DE HVAC - Facilities Services - $N/A - Operating Other

Approve the Request For Qualfification (RFQ) below:

f) RFQ 21-036-Q-DR - Educational Facilities Planning Consulting Services - Facilities Services - $750,000.00 - Operating Other

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012
Involves Expenditure of Funds Directly in the Classroom
No
Source of Funding
Operating - Categorical
Operating - Other
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
2021 a) $Various Yes Various Various Various Various Various Various
2021 b) $Various Yes 100 9560 002986 8100 354 000
2021 c) $50,000.00 Yes 100 9562 002985 8100 360 000
2021 d) $700,000.00 Yes 100 Various 000405 6200 612 000
2021 e) $N/A Yes 100 Various 002920 8100 Various 000
2021 f) $750,000.00 Yes 100 9532 001002 7400 312 000
Legal Counsel Review
See Attached
Contact
Kristine Rodriguez - Director of Procurement & Distribution Services, ext. 11645 Robin Novelli - Chief Operating Officer, ext. 11229
Attachments
a - 20-720-B-NC-A1 Fuel Tank Cleaning Services.pdf
b - 20-763-B-JE - Aquatic Weed Control.pdf
c - 21-068-PB-SH - Equipment Rental (Co-Op).pdf
d - 21-139-SC-HD - Books and Non-Print Library Materials.pdf
e - 20-633-SS-SH - ABB HVAC Drives - DE HVAC.pdf
f - 21-036-Q-DR - Educational Facilities Planning Services.pdf
Agenda Plus