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October 25, 2022 School Board Meeting
Title
Procurement Solicitations
Meeting Date(s)
Action - 10/25/2022
Consent Type
Without Information
Discussion

Procurement Services prepares and distributes solicitations in collaboration with the schools and departments. Procurement staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

  1. award to the lowest, responsive and responsible bidder or bidders.
  2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
  3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting Procurement Services.

Recommendation

Approve the Invitation To Bid (ITB) below:

a - ITB 23-017-B-MC - Engineered Wood Fiber Mulch - Facilities Services - $Variable - Operating Other

Approve the Sole Sources (SS) below:

b - SS 22-966-SS-HD - QuaverEd, Inc. K-6 Music - Extension - Secondary Leading & Learning - $92,820.00 - Special Revenue Federal

Approve the State Contract (SC) below:

c - SC 23-172-SC-MC - On-Demand Remote Interpreting and Document Translation - Student Services - $215,000.00 - Special Revenue Federal

Approve the Request For Qualification (RFQ) below:

d - RFQ 22-698-Q-DR - Continuing Contract for Roofing & Building Envelope Services - Facilities Services - $Variable - Capital Projects

Approve the Request For Proposals (RFPs) below:

e - RFP 22-709-P-KR - Mental Health Tier 2 Services - Student Services - $1,000,000.00 - Special Revenue Federal

f - RFP 22-629-P-KR - Social Work Tier 3 Services - Student Services - $1,000,000.00 - Operating Categorical

 

 

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012
Involves Expenditure of Funds Directly in the Classroom
No
Source of Funding
Operating - Categorical
Operating - Other
Capital Projects
Special Revenue - Federal
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
2023 a) $Variable Yes 100 9562 002949 8100 354 000
2023 b) $92,820.00 Yes 445 9810 449018 5100 365 101/102
2023 c) $215,000.00 Yes 445 9819 449018 5900 312 000
2023 d) $Variable Yes 37x/39x Various 530700 7400 684 000
2023 e) $1,000,000.00 Yes 445 7100 4490019 6110 312 000
2023 f) $1,000,000.00 Yes 100 7100 000595 6110 312 000
Legal Counsel Review
See Attached
Contact
Kristine Rodriguez, Director of Procurement & Distribution Services, ext. 11645 Mr. Rachad T. Wilson, Chief Operating Officer, ext. 11229
Attachments
a - ITB 23-017-B-MC - Engineered Wood Fiber Mulch.pdf
b - 22-966-SS-HD - QuaverEd K-6 Music.pdf
c - On-Demand Remote Interpret.pdf
d - RFQ 22-698-Q-DR - Cont Contract Roofing.pdf
e - RFP 22-709-P-KR - Mental Health Tier 2 Svcs.pdf
f - RFP 22-629-P-KR - Social Work Tier 3 Svcs.pdf
Agenda Plus