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October 25, 2022 School Board Meeting
Title
Cocoa Beach Jr./Sr. High School, Freedom 7, Manatee and Quest Elementary Schools - Construction Management Services - SALES SURTAX AND SALES SURTAX RENEWAL
Meeting Date(s)
Consent w/o Information - 10/25/2022
Consent Type
Without Information
Discussion

Intercom renewal projects are planned District-wide as part of the 2020 sales surtax renewal program. The projects at Cocoa Beach Jr./Sr. High School, Quest Elementary School, Manatee Elementary School and Freedom 7 Elementary School have been designed by TLC  Engineering Solutions under their continuing contract for mechanical, electrical, plumbing and fire protection engineering services.

Ivey's Construction, Inc. has submitted a Guaranteed Maximum Price proposal for each of the schools under their continuing contract for construction management services as follows:

School GMP
Cocoa Beach Jr./Sr. High School $550,862
Manatee Elementary School $303,259
Freedom 7 Elementary School $212,149
Quest Elementary School $288,882
Total $1,355,152

These projects are combined to achieve economy of scale and reduce the construction management fee. Additional administration and permitting costs are estimated at $4,000 per school.

This project is funded through 2020 sales surtax, remaining state grant funds (approximately $90,000) and reallocated 2014 sales surtax revenue over the $198 million target ($70,000). The Independent Citizens Oversight Committee (ICOC) will consider allocating an additional pool of funds (approximately $780,000) from the 2020 sales surtax revenue allocated to security at its October 19, 2022 meeting. Sales surtax revenue over budget (cash flow) is sufficient to support this allocation. 

Board approval is required for purchase orders over $50,000. The standard form of the agreement has been used which does not require legal review. 

 

Recommendation

Approve the Guaranteed Maximum Price proposals submitted by Ivey's Construction, Inc. under their continuing contract for construction management services for the intercom renewal projects at the following schools:

School GMP
Cocoa Beach Jr./Sr. High School $550,862
Manatee Elementary School $303,259
Freedom 7 Elementary School $212,149
Quest Elementary School $288,882
Total $1,355,152

Approve an additional $4,000 per school for administration and permitting costs. 

Approve the allocation of up to an additional $780,000 from the 2020 sales surtax revenue allocated to security pending Independent Citizens Oversight Committee review at its October 19, 2022 meeting. 

 

 

Authority for Action
F.S. 1001.42
Involves Expenditure of Funds Directly in the Classroom
No
Source of Funding

Sales Surtax
Other Sources
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
22-23

$292,882

Yes 397 3151 600500 7400 681/687/686 000
22-23 $307,259 Yes 397 1161 600500 7400 681/687/686 000
22-23 $216,149 Yes 397/389 5021 600500/600623 7400 681/687/686 000
22-23 $554,862 Yes 397/398 5011 600500/541400 7400 681/687/686 000
Legal Counsel Review
No
Contact
Susan Hann, P.E., Assistant Superintendent Facilities Services 321 633 1000 ext. 11446 David Lindemann, AICP, Director Planning and Project Management 321 633 1000 ext. 11463
Attachments
Cocoa Beach Intercom GMP Attachments.pdf
Freedom 7 Intercom GMP Attachments.pdf
Manatee Intercom GMP Attachments.pdf
Quest Intercom GMP Attachments.pdf
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