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October 12, 2021 School Board Meeting
Title
Croton Elementary, DeLaura Middle and Jackson Middle Schools - Additional Design Build Preconstruction Services
Meeting Date(s)
Consent w/o Information - 10/12/2021
Consent Type
Without Information
Discussion

The District issued a purchase order to Wharton Smith, Inc. for preconstruction services relating to science lab renovation at DeLaura Middle School and Jackson Middle School as well as the classroom cabinetry renewal at Croton Elementary School in an amount not to exceed $45,187.00 under their continuing contract for design build services. The Design Criteria Packages were prepared by District staff. These projects were bundled for preconstruction services to minimize the fee for projects of similar scope. 

Part of the preconstruction services process included extensive stakeholder engagement regarding the science lab renovation with experts from Leading & Learning. Ultimately, the team decided now was the best opportunity to develop an updated middle school science lab standard classroom rather than just replacing cabinetry. This requires some additional design work to accommodate an updated classroom configuration and modern equipment with plumbing and mechanical support systems. Plumbing investigation at Jackson is included based on staff concerns about the condition of the sanitary sewer system. In addition, the budget for the Croton Elementary casework renovation was sufficient to allow flooring renewal in several classrooms. Minor design services are required to modify the construction plans at Croton accordingly. These design changes are included in an owner-directed change order to the preconstruction services contract in an amount not to exceed $10,253.88. The projects are funded through the 2020 sales surtax renewal program.  

The proposed change order increases the total value of the preconstruction services contract to over $50,000, which requires Board approval. The standard template has been used which does not require legal review. 

 

 

 

Recommendation

Approve the owner-directed change order in the amount of $10,253.88 to the preconstruction services contract with Wharton Smith, Inc. for science lab renovation at DeLaura Middle School and Jackson Middle School as well as the classroom cabinetry renewal at Croton Elementary School

Authority for Action
F.S. 1001.42
Involves Expenditure of Funds Directly in the Classroom
Yes
Source of Funding

Sales Surtax
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
21/22 $3,412.69 yes 397 6012 560500 7400 684 000
21/22 $6,014.35 yes 397 0141 560500 7400 684 000
21/22 $826.84 yes 397 3091 560200 7400 684 000
Legal Counsel Review
No
Contact
Susan Hann, P.E., Assistant Superintendent Facilities Services 633-1000 ext. 11446
Attachments
Croton DeLaura Jackson Precon CO 1.pdf
Agenda Plus