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October 12, 2021 School Board Meeting
Columbia Elementary School - Additional Construction Management Services
Meeting Date(s)
Consent w/o Information - 10/12/2021
Consent Type
Without Information

Wharton Smith, Inc. (Wharton) submitted a Guaranteed Maximum Price (GMP) in an amount not to exceed $3,428,238 under the contract awarded November 19, 2019 (RFP 20-147-P-DR) for construction management services for Challenger 7, Columbia and McAuliffe Elementary Schools. The design was prepared by TLC Engineering Solutions under their continuing contract for mechanical, electrical, plumbing and fire protection engineering (MEP) services. 

After the project at Columbia Elementary was substantially complete, the school started to experience problems with high humidity in the kitchen.  The original project scope did not include work to the kitchen ventilation system.  Investigative work was completed and the proposed change order will address several issues that are causing the humidity in the kitchen.  The proposed work includes a new kitchen fan that is properly sized along with associated ductwork, duct heater, supply air diffusers, and a motorized outside air damper.  All of this equipment will be connected to the building automation system controls which can be managed from our centralized plant operations center.  Other work will include electrical, door seals, thermostat controls, along with test and balance work when the job is completed.  The proposed change order #1 for additional construction management services is for $68,548.41.  The project will be funded through any remaining sales surtax funds allocated to the Columbia project, supplemented by capital if needed.

Board approval is required for change orders in cumulative excess of 10% of the contract value or cumulative amount of $50,000. The proposed change order exceeds $50,000.  The standard agreement template has been used which does not require legal review. 


Approve owner-directed change order #1 in the amount of $68,548.41 to the construction management services contract with Wharton Smith, Inc. for additional kitchen ventilation system upgrades at Columbia Elementary School. 


Authority for Action
F.S. 1001.42
Involves Expenditure of Funds Directly in the Classroom
Source of Funding

Capital Projects
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
21/22 $68,548.41 Yes 398/371 2131 520600 7400 681/687 000
Legal Counsel Review
Susan Hann, P.E., Assistant Superintendent Facilities Services 633-1000 ext. 11446 David Lindemann, AICP, Director Planning and Project Management 633-1000 ext. 11463
Columbia Facility Renewal Change Order No 1 Attachments.pdf
Agenda Plus