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October 12, 2021 School Board Meeting
Title
Procurement Solicitations
Meeting Date(s)
Action - 10/12/2021
Consent Type
Without Information
Discussion

Procurement Services prepares and distributes solicitations in collaboration with the schools and departments. Procurement staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

  1. award to the lowest, responsive and responsible bidder or bidders.
  2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
  3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting Procurement Services.

Recommendation

Approve the Invitations To Bid (ITBs) below:

a) ITB 19-949-B-JW - Awards, Trophies and Promo Items - Cancellation - Procurement and Distribution Services - $N/A

b) ITB 22-001-B-CC - Awards, Trophies and Promo Items - Procurement and Distribution Services - $Variable

c) ITB 21-652-B-JE - Motor Oil, Fluid, Lubricants & Additives - Transportation Services - $100,000.00 - Operating Other

d) ITB 21-656-B-JW - Electrical Contractor Services - Facilities Services - $Variable - Operating Other

e) ITB 22-032-B-HD - Music Instruments, Equipment, Furniture and Supplies Discount Catalog Bid - Secondary Leading and Learning - $Variable

Approve the Piggy Back (PB) below:

f) PB 22-181-PB-JW - Genuine Parts Company dba NAPA Auto Parts - Transportation Services - $Variable - Operating Other

Approve the Request for Proposal (RFP) below:

g) RFP 21-438-P-KR – Voluntary Worksite Benefits – Amendment 1 – Employee Benefits & Risk Management - $

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012
Involves Expenditure of Funds Directly in the Classroom
No
Source of Funding

Operating - Other
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
2022 a) $N/A N/A N/A N/A N/A N/A N/A N/A
2022 b) $Variable Yes Various Various Various Various Various Various
2022 c) $100,000.00 Yes 100 9640 001002 7800/8110 544 000
2022 d) $Variable Yes 100/397 9562/Various 003926/541401 8100/7400 354/681 000
2022 e) $Variable Yes Various Various Various Various Various Various
2022 f) $Variable Yes 100 9640 001002 8110 511 000
2022 g) $Variable N/A N/A N/A N/A N/A N/A N/A
Legal Counsel Review
See Attached
Contact
Kristine Rodriguez - Director of Procurement & Distribution Services, ext. 11645 Robin Novelli - Chief Operating Officer, ext. 11229
Attachments
a - 19-949-B-JW - Agenda CANCELLATION Awards, Trophies and Promo Items.pdf
b - ITB 22-001-B-CC- Awards, Trophie and Promo Items.pdf
c - 21-652-B-JE Agenda - Motor Oil Fluid Lubricants and Additives.pdf
d - ITB 21-656-B-JW Electrical Contractor Services.pdf
e - 22-032-B-HD - Music Instruments, Eqpmt, Furniture and Supplies.pdf
f - PB 22-181-PB-JW - Genuine Parts Company dba NAPA Auto Parts.pdf
g - RFP 21-438-P-KR - Voluntary Worksite Benefits - Amendment 1.pdf
Agenda Plus