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November 22, 2022 Organization of the Board with Oath of Office & School Board Meeting
Title
Mila Elementary School - Additional Design Build Services
Meeting Date(s)
Consent w/o Information - 11/22/2022
Consent Type
Without Information
Discussion

The School Board approved a design build contract with Wharton Smith, Inc. in April 2021 for facility renewal at Mila Elementary School. An owner-directed change order #1 was administratively approved to add interior and exterior painting. An additional owner-directed change order was anticipated for the demolition of the therapy pool building.

The therapy pool building at Mila Elementary is a portion of Building 9 that includes the indoor pool, bathrooms and pool mechanical room. The pool building is not required by the State Requirements for Educational Facilities (SREF) and does not meet minimum building codes because there is no heating or air conditioning. Additionally, the metal structure is showing significant signs of rust and there are concrete cracks that could be structural. The school has not used the pool for several years.

The School Board adopted a modification to the District's Educational Plant Survey (EPS) that included the demolition of the "pool building" portion of Building 9 at Mila Elementary School (Board approval September 8, 2022). The EPS modification has been approved by the Florida Department of Education. This is a link to Mila Elementary Building 9 photos.

In addition, the kitchen hood exhaust and supply fans (part of the air conditioning system) need to be replaced, The District engaged DDC Engineering, Inc. under their continuing contract for mechanical, electrical, plumbing and fire protection engineering services to prepare the design. Pricing for this work is also included in the proposed owner-directed change order #2. 

During Hurricane Nicole, the pool building roof was significantly damaged and created some roof leaks in the adjacent classroom building (photos attached). At staff's request, Wharton Smith initiated work to address the roof leaks and secure the pool building roof until the building can be demolished. A contingency of $30,000 has been added to change order #2 to address known issues and any that may be uncovered while fixing the roof leaks. This will allow Wharton Smith to quickly resolve any issues resulting from the storm. Contingency is only used to the extent needed. Use is monitored and approved by the District's project manager. This project, including the change orders, will be audited upon completion.

Wharton Smith, Inc. has submitted owner-directed change order #2 in an amount not to exceed $277,600 under their continuing contract for design build services for the the demolition of Building 9, storm damage repair and the replacement of the existing kitchen hood exhaust and supply fans at Mila Elementary School. The kitchen hood supply and exhaust fans will be funded through unused 2014 sales surtax previously budgeted for Mila Elementary School. The demolition and storm damage repair will be funded through capital. Administration and permitting costs have been previously budgeted.

Board approval is required for change orders over $50,000 or over 10% of the contract amount. The standard change order template has been used which does not require legal review.

Recommendation

Approve the owner-directed change order #2 submitted by Wharton-Smith Inc. in the amount not to exceed $277,600 for the demolition of Building 9, storm damage repair and the replacement of the existing kitchen hood exhaust and supply fans at Mila Elementary School under their continuing contract for design build services.

Authority for Action
F.S. 1001.42
Involves Expenditure of Funds Directly in the Classroom
No
Source of Funding

Capital Projects
Sales Surtax
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
22-23 $148,499 Yes 398 4031 520600 7400 681/687 000
22-23 $129,101 Yes 371 4031 305963 7400 681 000
Legal Counsel Review
No
Contact
Susan Hann, P.E., Assistant Superintendent Facilities Services 633-1000 ext. 11446 David Lindemann, AICP, Director Planning & Project Management 633-1000 ext. 11463
Attachments
Mila Facility Renewal Change Order No. 2 Attachments Updated 11.14.2022.pdf
Mila Pool Building - Hurricane Nicole Damage.pdf
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