Previous Item Print Next Item

November 17, 2020 School Board Meeting and Organization/Oath of the Board
Procurement Solicitations
Meeting Date(s)
Action - 11/17/2020
Consent Type
Without Information

Procurement Services prepares and distributes solicitations in collaboration with the schools and departments. Procurement staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting Procurement Services.


Approve the Invitation To Bid (ITB) below:

a) ITB 21-064-B-JE - Herbicides, Pesticides, and Fertilizers - Facilities Services - $Various - Operating Other

Approve the Piggy Back (PB) below:

b) PB 21-234-PB-JW - HVAC Filters and Frames - Facilities Services - $100,000.00 - Operating Other

Approve the Request For Qualfification (RFQ) below:

c) RFQ 20-628-Q-DR - Continuing Contract for Geotechnical & Material Testing Services - Facilities Services - $Various

Approve the State Contract (SC) purchase below:

d) 20-734-SC-NC-A1 - Motor Vehicles - Procurement & Distribution Services - $Various

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012
Involves Expenditure of Funds Directly in the Classroom
Source of Funding

Operating - Other
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
2021 a) $Various Yes 100 9560 002986 8100 511 000
2021 b) $100,000.00 Yes 100 Various 002542 8100 511 000
2021 c) $Various Yes Various Various Various Various Various Various
2021 d) $Various Yes Various Various Various Various Various Various
Legal Counsel Review
See Attached
Kristine Rodriguez - Director of Procurement & Distribution Services, ext. 11645 Robin Novelli - Chief Operating Officer, ext. 11229
a - ITB 21-064-B-JE - Herbicides, Pesticides, and Fertilizers.pdf
b - PB 21-234-PB-JW - HVAC Filters and Frames.pdf
c - RFQ 20-628-Q-DR - Cont Contract for Geotechical Mtl Testing Svcs.pdf
d - SC 20-734-SC-NC-A1 - Motor Vehicles.pdf
Agenda Plus