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November 16, 2021 Organization of the Board/Regular School Board Meeting
Title
Saturn Elementary School - Construction Management Services - SALES SURTAX RENEWAL
Meeting Date(s)
Consent w/o Information - 11/16/2021
Consent Type
Without Information
Discussion

The School Board approved a Guaranteed Maximum Price (GMP) submitted by Wharton Smith, Inc. for construction management services for facility renewal at Saturn Elementary School on April 27, 2021. The scope of work primarily included domestic water system renewal, sanitary sewer system renewal, student group restroom renovation and site drainage and parking modifications. An owner-directed change order, in the amount of $30,891.93, was administratively approved for renovations to the serving line area. This change order was funded by Food and Nutrition Services. 

The facility renewal project also included a change order for a prototype classroom renovation (in 2 classrooms) that would serve as a model for future upgrades to outdated classrooms. The scope of work, reflected in owner-directed change order #2, included replacing the accordion-style wall assembly with framed walls, adding LED lighting fixtures, replacing the flooring and relocating the data cabling.  

The 2020 sales surtax renewal budget for the sanitary sewer project at Saturn had approximately $400,000 remaining after the facility renewal project. The Independent Citizens Oversight Committee recommended reallocation of those funds from the sanitary sewer project to the classroom renewal project at their October 20, 2021 meeting.  Wharton Smith, Inc. has submitted a Guaranteed Maximum Price (GMP) in an amount not to exceed $499,429 for the renovation of an additional 16 classrooms (roughly half of those remaining) under their continuing contract for construction management services. The balance of the project will be funded through capital. Administration and permitting costs have been previousy budgeted.

Board approval is required for purchase orders over $50,000.  The standard agreement template has been used which does not require legal review. 

Recommendation

Approve the construction budget for the the classroom renovation project at Saturn Elementary School in the amount of $499,429.

Approve the Guaranteed Maximim Price submitted by Wharton Smith, Inc. in an amount not to exceed $499,429 for construction management services at Saturn Elementary School for classroom renovation. 

Approve the ICOC recommendation to reallocate $400,000 from the Saturn Elementary sanitary sewer project to the Saturn Elementary classroom renovation project.

Authority for Action
F.S. 1001.42
Involves Expenditure of Funds Directly in the Classroom
No
Source of Funding

Sales Surtax
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
21/22 $499,429 Yes 397 1131 560000 7400 681 000
Legal Counsel Review
No
Contact
Susan Hann, P.E., Assistant Superintendent Facilities Services 633-1000 ext. 11446 David Lindemann, AICP, Director Planning & Project Management 633-1000 ext. 11463
Attachments
Saturn Classrooms GMP Attachments.pdf
Agenda Plus