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November 16, 2021 Organization of the Board/Regular School Board Meeting
Title
Procurement Solicitations
Meeting Date(s)
Action - 11/16/2021
Consent Type
Discussion

Procurement Services prepares and distributes solicitations in collaboration with the schools and departments. Procurement staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

  1. award to the lowest, responsive and responsible bidder or bidders.
  2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
  3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting Procurement Services.

Recommendation

Approve the Invitations To Bid (ITBs) below:

a - ITB 19-599-B-SH - Elevator Maintenance & Service - Cancellation - Facilities Services - $N/A - Operating Other

b - ITB 21-311-B-JW - Replacement & Repair Services for Windows, Doors, Cabinets & Store Fronts - Facilities Services - $Variable - Operating Other

Approve the Piggy Backs (PBs) below:

c - PB 22-130-PB-JW - Stage Rigging Inspections and Repairs - Facilities Services - $50,000.00 - Operating Other

d - PB 22-248-PB-JW - HVAC Filters & Frames - Facilities Services - $Variable - Operating Other

e - PB 22-253-PB-JW - Elevator Equipment, Service, Repair and Related Services - Facilities Services - $Variable - Operating Other

Approve the Request for Proposal (RFP) below:

f - RFP 21-499-P-KR - External Independent Auditing Services - Financial Services - $Variable - Operating Other

Approve the Request for Qualification (RFQ) below:

g - RFQ 21-522-Q-JE - Mental Health, Substance Abuse, and/or Case Management - Student Services - $N/A

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012
Involves Expenditure of Funds Directly in the Classroom
No
Source of Funding

Operating - Other
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
2021 a) $N/A N/A 100 Various 002979 8100 354/681 000
2021 b) $Variable Yes 100 9562 003924 8100 354 000
2021 c) $50,000.00 Yes 100 9560 001002 7910 312 000
2021 d) $Variable Yes 100 9562 003920 8100 511 000
2021 e) $Variable Yes 100 9562 003979 8100 354 000
2021 f) $Variable Yes 100 9830 001662 7100 312 000
2021 g) $N/A N/A N/A N/A N/A N/A N/A N/A
Legal Counsel Review
See Attached
Contact
Kristine Rodriguez - Director of Procurement & Distribution Services, ext. 11645 Robin Novelli - Chief Operating Officer, ext. 11229
Attachments
a - ITB 19-599-B-SH - Elevator Maint. and Svc.pdf
b - ITB 21-311-B-JW - Replacement Repair Svcs.pdf
c - PB 22-130-PB-JW - Stage Rigging Inspections and Repairs.pdf
d - PB 22-248-PB-JW - HVAC Filters and Frames.pdf
e - PB-22-253-JW - Elevator Equip, Svc, Repair and Related Svcs.pdf
f - RFP 21-499-P-KR - Extrnl Independent Audit.pdf
g -21-522-Q-JE - Mntl Hlth, Sbstnc Abuse.pdf
Agenda Plus