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November 16, 2021 Organization of the Board/Regular School Board Meeting
Title
Educational Services Facility - HVAC Renewal - Construction Management Services - SALES SURTAX
Meeting Date(s)
Consent w/o Information - 10/26/2021
Consent Type
Without Information
Discussion

The facility renewal project at  the Educational Services Facility (ESF) is included in the 2014 sales surtax program. Work was done early in the program to address leaking windows and replace gutters. The HVAC system renewal was scheduled for the end of the 2014 program. A small chiller was replaced earlier this year while the balance of the HVAC project was designed. In addition, the exterior doors need to be replaced throughout the facility to better seal the building envelope. Security projects at ESF were recommended in the Security Assessment. The 2020 sales surtax program includes air conditioning for tech rooms (year 1) and electrical renewal (year 3). Design is either complete or underway on all of the remaining renewal items.

Consequently, there are several remaining phases of work planned at ESF.  The security project has been approved for construction by the School Board. The HVAC project is ready for construction. Heard Construction, Inc. (Heard) has submitted a Guaranteed Maximum Price (GMP) for the HVAC renewal project at ESF in an amount not to exceed $1,975,477.76 under their continuing contract for construction management services. The scope of work includes chiller replacement, cooling tower refurbishment, replacement of VAV units and electrical/controls work to support the HVAC project.  The design was prepared by TLC, Inc. under their continuing contract for mechanical, electrical, plumbing and fire protection engineering services. Administration and permitting costs were previously budgeted.  This project will be funded through 2014 sales surtax and capital. 

The building envelope project (door replacement), the air conditioning for tech rooms and the electrical renewal projects will be presented to the Board in the near future. 

Board approval is required for purchase orders over $50,000.  The standard agreement template has been used, which does not require legal review.

 

Recommendation

Approve the total project construction budget in the amount of $1,975,477.76 for the HVAC renewal project at the Educational Services Facility. 

Approve the Guaranteed Maximum Price submitted by Heard in an amount not to exceed $1,975,477.76 under their continuing contract for construction management services for HVAC renewal at the Educational Services Facility.

Authority for Action
F.S. 1001.42
Involves Expenditure of Funds Directly in the Classroom
No
Source of Funding

Capital Projects
Sales Surtax
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
21/22 $1,975,477.76 Yes 398/360 9860 520x00 7400 681/687 000
Legal Counsel Review
No
Contact
Susan Hann, P.E., Assistant Superintendent Facilities Services 633-1000 ext. 11446 David Lindemann, AICP, Director of Planning and Project Management 633-1000 ext. 11463
Attachments
ESF HVAC Renewal GMP Attachments.pdf
Agenda Plus