MISSION: TO SERVE EVERY STUDENT WITH EXCELLENCE AS THE STANDARD
Educational Services Facility
12:00 noon

November 14, 2023, Work Session
Opening Exercises
1. Opening Exercises

Chairman Susin called to order the meeting at 12:01 pm.

Roll Call
2. Roll Call

Board members present: Katye Campbell, Jennifer Jenkins, Matthew Susin, Gene Trent, Megan Wright

Pledge of Allegiance
3. Pledge of Allegiance

Chairman Susin invited all in attendance to stand for the Pledge of Allegiance.  

Order of Business
Rule Development
4. Board Policy 2120 School Improvement
2120 with Cover Pages For Upload.pdf

Chairman Susin read the item:

  • No one wished to speak on this item.
5. Board Policy 2131 Educational Goals
2131 with Cover Pages For Upload 10.25.23.pdf

Chairman Susin read the item:

  • Ms. Harris stated that the item had been revised.
  • No one wished to speak on this item.

.

6. Board Policy 2210 Curriculum Development
2210 with Cover Pages For Upload.pdf

Chairman Susin read the item:

  • No one wished to speak on this item.
7. Board Policy 2216 Gifted Education
2216 with Cover Pages For Upload.pdf

Chairman Susin read the item:

  • No one wished to speak on this item.
8. Board Policy 2260 Nondiscrimination And Access To Equal Educational Opportunity
2260 with Cover Pages For Upload rev. 11-9-23.pdf

Chairman Susin read the item:

  • Mr. Gibbs commented that it has been renumbered and revised to Statue
  • Ms. Dampier add the definition, and stated that we do have the bylaw 0100 so no need to change to Statue
9. Board Policy 2260.01 (Changing Policy No. to 2260.02) Anti-Harassment and Non-Discrimination Appeal Process
2260.01 (Changing to 2260.02) with Cover Pages For Upload.pdf

Chairman Susin read the item:

  • Renumber to not conflict with NEOLA
10. Board Policy 2410 School Health Services
2410 with Cover Pages For Upload.pdf

Chairman Susin read the item:

  • NEOLA revisions and added what BPS was already doing.
11. Board Policy 2410.01 Mental Health Services
2410.01 (NEW Policy & AP) with CoverPages For Upload.pdf

Chairman Susin read the item:

  • New policy to insure compliance with Federal and State Law to align with po2410.
12. Board Policy 5114 Foreign Students
5114 With Cover Pages For Upload.pdf

Chairman Susin read the item:

  • No changes, seeking feedback from other Districts as to what their process is.
13. Board Policy 5410 Student Progression
5410 With Cover Pages For Upload +hyperlink.pdf

Chairman Susin read the item:

  • No one wished to speak on this item.
14. Board Policy 5420 Reporting Student Progress
5420 With Cover Pages For Upload +hyperlink.pdf

Chairman Susin read the item:

  • Formatting has been fixed, under report cards.
15. Board Policy 5421 Grading
5421 With Cover Pages For Upload +hyperlink.pdf

Chairman Susin read the item:

  • No one wished to speak on this item.
16. Board Policy 5421.01 Grade Forgiveness (NEW)
5421.01 With Cover Pages For Upload (New) +hyperlink.pdf

Chairman Susin read the item:

  • No one wished to speak on this item.
17. Board Policy 5430 Class Rank
5430 With Cover Pages For Upload +hyperlink.pdf

Chairman Susin read the item:

  • No one wished to speak on this item.
18. Board Policy 5451 Student Recoginition
5451 With Cover Pages For Upload.pdf

Chairman Susin read the item:

  • No one wished to speak on this item.
19. Board Policy 5460.01 Graduation Requirements for Transfer Students
5460.01 With Cover Pages For Upload +hyperlink.pdf

Chairman Susin read the item:

  • No one wished to speak on this item.
20. Board Policy 5464 Accelerated Graduation Options
5464 With Cover Pages For Upload +hyperlink.pdf

Chairman Susin read the item:

  • No one wished to speak on this item.

Ms. Campbell thanked Ms. Harris and her division on all the hard work on these policies.  She also thank Ms. Dampier and her team.

21. Board Policy 6320 Procurement and Contracting
6320 with Cover Pages For Upload.pdf

 

  • No one wished to speak on this item.
Topic
22. New Charter School Application Presentation - Orion Charter School

The Board moved this to 2pm.


 

Orion Charter School Board members, Jane Nieves, Chairperson and Kay Harwood, Treasurer spoke to the Board on this item.

 


 

The Board members were given an opportunity to ask questions, comment and provide feedback.

 


 

23. Reproduction Health and Disease Education Materials

Ms. Harris spoke on this topic. 

  1. Proposal to purchase the materials and take out the part that is not in accordance with state statue. 
  2. Proposal that we bring in a committee to write some curriculum or go out for bid and begin the instructional material review process.

 

The Board was given an opportunity to have ask questions, make comments and recommendations. 

 

Ms. Campbell recommended:

  1. we go with this plan, purchase and remove the section that is not in compliance.
  2. we send a note to the DOE and let them know they have a book that is on their list that is out of compliance. 
  3. potentially get a committee together for curriculum for next year.

 

 

24. Board Policy 5463 Credits from Other Schools
5463 With Cover Pages For Upload +hyperlink.pdf

Chairman Susin read the item:

  • Added a link to the student progression plan.
25. Fee Increase for Brevard Before and After School (BAS)
Brevard Before and After School (BAS) (2).pdf

Dr. Melinda Maier did a presentation on Brevard Before and After School Program Analysis.

Objectives:

  1. Provide information about the Brevard Before and After School program.
  2. Show a comparative analysis to other before/after and summer care programs around the county.
  3. Take a deep dive into projected and historical data on Revenue and Expenditures of the Brevard Before and After School program.
  4. Project a proposal of scheduled fee increase.

The Board was given an opportunity to ask questions and give feedback during this presentation.

 

Ms. Campbell recommended that Dr. Rendell take a look at the policy of revenue sharing and maybe changing it for next year.

 

 

26. Supplements Review & Moving Forward

Chairman Susin spoke on this item.

 

The Board had a discussion.

  • Ms. Wright recommended to keep it in the supplements and to take a hard look at how we are using it.
  • Ms. Campbell recommended that if we do not use it all, we roll to next year.  It needs to stay in the same bucket.
  • Ms. Jenkins requested to have an analysis or survey of what certain clubs are not receiving a supplement now and if it is possible to bring them into the fold.
  • Dr. Rendell recommended that Mr. Kevin Robinson do an analysis of the supplements and what is being used and what isn't being used and possibly eliminating the ones that are not being used.

 

27. NEOLA Process Update Discussion
POLICY REVISIONS Process Proposal with Summary Point Chart - for 11-14-23 Board Meeting.pdf

Mr. Gibbs spoke on this process update.

  • Easier for staff
  • Easier for the Board members

 

The Board had a discussion on this topic and approved the updated process.

 

Mr. Susin recommended that Mr. Gibbs contact with Board Docs about coming in to do a presentation.

  • Ms. Campbell recommended that we follow the proper procurement process.

 


 

Break at 1:33 pm

Resumed at 1:55 pm

 

 

28. 9000's Policy Review
Neola 9000 templates.pdf
BPS Policy & Neola.xlsx

Mr. Gibbs recommended consolidating the revision to a couple dates a year.  Doing this twice a year.

  • January 23, 2024 - Work Shop
  • February 6, 2023 - Rule Development 
  • February 27, 2023- Final Approval

Mr. Gibbs recommendation is to have a policy only Work Session other than the dates shown above.

 


Dr. Rendell spoke to the 2024-2025 Calendar agenda item that was pulled from the November 14, 2023, Board Meeting.  


 

Ms. Wright referenced Year Around School the State is piloting.  Ms. Wright recommended the Board speak with thier principals and get feedback on this topic.


 

Policy # Policy Title BPS Neola
9111

Telephone communications

  • The Board recommended not to adopt this policy.
  X
9120

Public information program

  • Recommended is no changes.
X X
9130

Public complaints

  • Mr. Bruhn recommended that this policy is more a policy about a complaint on an employee or the superintendent and how it would be elevated from there.
  • Ms. Campbell recommended that the Note needs to be published in the policy.
  • Ms. Campbell recommended that we fix the formatting issue, lettering and numbering of this policy.
X  
9140

District Advisory Committees

  • Ms. Campbell recommended that we decide who can dissolve a committee, whether the School Board decides, or the Superintendent decides.
  • Mr. Rendell stated he would feel more comfortable with changing the last sentence of the policy to replace the word Superintendent with "The Board".

The Board had a discussion about the targeting/attacking of members of a committee by citizens in the community.

X X
9141

Business Advisory Council

  • The Board recommended not to adopt this policy.
  X
9150

School Visitors

  • Ms. Wright recommended revising this policy
  • Ms. Campbell recommended to specify that visitors cannot bring animals on the campus unless they are there for an educational purpose.  (po8390 was referenced)
  • Ms. Campbell recommended to update the language to go with the NEOLA updates.  Ms. Campbell recommended we leave the decision of when or how a parent can visit be left up to the principal.
X X
9160

Public attendance at school events

  • Ms. Campbell recommended:
    • technical changes
    • adding the language on interference with events
X  
9160.01

Complaint procedures related to alleged discrimination regarding accessibility of district facilities

  • The Board recommended researching our policies to make sure they are not covered in another policy.  If isn't covered in another policy it is the recommendation of the Board to adopt.  
  X
9190

Charges for industrial/technical projects

  • The Board had a discussion about the possibility of bringing in work for the technical services could get hands-on experience and be able to bring revenue in after hours.  Mr. Gibbs will look into the County's liability.
  X
9200

Volunteers

  • The Board and Dr. Rendell recommended that we take a look at the NEOLA policy and adopt a policy.
   
9210

Parent organizations

  • Ms. Campbell recommended to update this policy but keep this policy separate from 9211.
X  
9211

Parent organizations, booster clubs and other fundraising activities

  • Ms. Campbell recommended to update, make clear and all in one place.  She also recommends to enforce the policy we have now.
  • Ms. Wright recommended they sit down and have some oversight protection for Booster Club accounts and be consistent.
X X
9215

Direct support organizations

  • Ms. Campbell recommended removing the Administrative Procedure from 9211 and adopt this policy for the BSF.  
   
9230

Gifts, grants and bequests

  • Ms. Campbell stated this was identical to po7230.
  • The Board recommended not to adopt this policy.
X  
9270

Home education programs

  • Ms. Campbell pointed out that NEOLA had no updates, but the scholarship names have changed.
  • Ms. Dampier spoke on this policy and the revisions that BPS will make.
X X
9300

Awards, recognition, and incentives for staff, school volunteers, advisory committee members and community members

  • The Board recommended not to change this policy.
X X
9430

Community volunteers and business partners

  • The Board recommended not to change this policy.
X  
9430.01

Mentoring program

  • The Board recommended not to change this policy.
X  
9500

Relations with educational institutions and organizations

  • The Board recommended not to change this policy.
X X
9555

Partnerships with business

  • The Board recommended not to adopt this policy.
  X
9600

Staff/student participation in community events

  • The Board recommended not to change this policy.
X X
9700

Working with special interest groups

  • Ms. Campbell state that we need an Administrative Procedure
  • Mr. Bruhn is recommended not to change to the NEOLA changes
  • Ms. Wright recommended to specify "who is reviewing the materials".
X X
9700.01

Special interest groups recruiting students in the classroom

  • The Board recommended not to change this policy.  
X X
9701

Distribution of materials and literature to students

  • Ms. Campbell recommended to update/remove the Administrative Procedures. 
  • Ms. Campbell referenced the issue with an incident that happened with the distribution of The Pocket Constitution.  
  • Ms. Campbell recommended that staff review and bring back recommendations.
  • Mr. Bruhn discussed with the Board about adding language about donations of a primary source in lieu of supplemental material.
X  
9702

Advertising and commercial activities

  • The Board recommended not to change this policy.
X  
9800

Charter schools

  • Ms. Harris recommended to go with NEOLA July updates with the recommendation of going with Option 1 that aligns with the DOE.  Page 54 
X  
9900

Recognition of World War II, Korean conflict and Vietnam Veterans awarded high school diplomas

  • Mr. Susin recommends we adopt this policy.  The remainder of the Board were also in approval of adopting this.
  X
9950

Television station 

  • The Board recommended not to change this policy.
X  
Closing Remarks
29. Closing Remarks

Ms. Jenkins stated her concerns about an Administrative Appointment that will occur this evening at the Board Meeting.  

Adjournment
30. Adjournment

Chairman Susin adjourned the meeting at 4:17 pm.

Chairman: _________________________________

INSTITUTION:  ARTICLE IX - SECTION 1.  Public education:
The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its borders. Adequate provision shall be made by law for a uniform, efficient, safe, secure, and high quality system of free public schools that allows students to obtain a high quality education and for the establishment, maintenance, and operation of institutions of higher learning and other public education programs that the needs of the people may require.

ADDRESSING THE BOARD:
Individuals or groups may address comments to the School Board at any regular meeting by following established procedures set forth in Board Policy 0169.1.  All attendees must register his or her intention to speak in the public portion of the meeting upon arrival by completing a speaker's form.  The signup period for all public comments, both agenda and non-agenda, will close at the start of the Board meeting.

NOTES: 

  • Sensory and mobility impaired persons seeking assistance for participation in any meeting, conference, or seminar should contact Ms. Browning, Director, Labor Relations, five days prior to the meeting date. Ms. Browning may be reached at 321-633-1000, ext. 11265 (voice) or browning.rosemary@brevardschools.org (email).
  • This publication can be made available to persons with disabilities in a variety of formats, including large print, DVDs and Braille.  Telephone or written requests should include your name, address, and telephone number.  Requests should be made to School Board Office, 2700 Judge Fran Jamieson Way, Viera, FL  32940-6699, (321) 633-1000, ext. 11410 at least two (2) weeks prior to the time you need the publication.
  • We respectfully request that ALL ELECTRONIC ITEMS AND CELL PHONES REMAIN OFF while the School Board is in session.
  • Brevard Public Schools Television (BPS-TV) will broadcast this meeting live on Spectrum cable channel 496.   Board meetings are also available as streaming video on the district web page at www.brevardschools.org and YouTube channel at https://youtube.com/c/BrevardSchools.   
  • Any person who decides to appeal a decision made by the School Board with respect to any matter considered at such meeting or hearing is hereby advised that he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
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