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November 14, 2023, Organization of the Board with Oath of Office & School Board Meeting
Title
Procurement Solicitations
Meeting Date(s)
Action - 11/14/2023
Consent Type
Without Information
Discussion

Procurement Services prepares and distributes solicitations in collaboration with the schools and departments. Procurement staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

  1. award to the lowest, responsive and responsible bidder or bidders.
  2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
  3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting Procurement Services.

Recommendation

Approve the Request for Proposal (RFP) below:

A) 23-462-P-WH - Webhosting - Educational Technology - $438,000.00 - Operating - Other 

Approve the Piggy Back (PB) below:    

B) 24-253-PB-MM Recapped and New Tires and Related Services - Transportation Services - Estimated Annually $250,000.00 - Operating - Other 

C) 24-298-PB-WH – SmartDesks PEPPM - Career and Technical Education - $Variable - Operating - Other 

 

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012
Involves Expenditure of Funds Directly in the Classroom
No
Source of Funding

Operating - Other
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
2024     A) $438,000.00 YES 100 9811 001063 5100 365 103
2024 B) $250,000.00 Est. Annually YES 100 9640 001002 7800 / 8110 560 000
2024    C) $Variable YES 100 9270 011077 5100 641 102
Legal Counsel Review
See Attached
Contact
Kristine Rodriguez, Director of Procurement & Distribution Services, ext. 11645 / Mr. Rachad T. Wilson, Chief Operating Officer, ext. 11229
Attachments
A) 23-462-P-WH - Webhosting.pdf
B) PB 24-253-PB-MM Recapped and New Tires_T.pdf
C) 24-298-PB-WH - PEPPM - SmartDesks.pdf
Agenda Plus