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May 9, 2023 Board Meeting
Procurement Solicitations
Meeting Date(s)
Action - 05/09/2023
Consent Type
Without Information

Procurement Services prepares and distributes solicitations in collaboration with the schools and departments. Procurement staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

  1. award to the lowest, responsive and responsible bidder or bidders.
  2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
  3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting Procurement Services.


     Approve the Invitations To Bid (ITBs) below:

     a) 20-415-B-SH Intercom & Sound System Products and Related Services Price Increase - Plant Operations and Maintenance - $Variable - Operating Other

      b) ITB 23-709-B-LW Gymnasium Bleacher Replacement - Plant Operations and Maintenance - $485,144.00 - Capital Projects 

    Approve the Request for Proposal (RFP) below:

    c) RFP 23-711-P-JW Surplus Instructional Material Disposal - Procurement and Distribution Services - $Variable Revenue - Operating Categorical

    d) RFP 23-553-P-DR E-Tutoring - Secondary Leading & Learning - $828,000.00 - Special Revenue - Federal

    e) RFP 22-932-P-WH Medicaid Fee for Service, Scheduling and Billing - $753,445.33 - Student Services - Operating Other

    Approve the Sole Source (SS) below:

    f) SS 23-831-SS-JW Teacher Created Materials - Elementary Leading and Learning - $100,000.00 

    g) 23-799-SS-WH - Imagine Language and Literacy - Student Services - $104,068.48 - Special Revenue - Federal

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012
Involves Expenditure of Funds Directly in the Classroom
Source of Funding
Operating - Categorical
Operating - Other
Capital Projects
Special Revenue - Federal
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
2023     a)$Variable YES 100 Variable 003921/003952 8100 354/511 000
2023    b)$485,144.00 YES 397 XXXX 560600 7400 681 000
2023    c)$Variable Revenue YES 100 9810 000019 5100 522 102
2023      d)$828,000.00 YES 446 9819 449027 5900 312 000
2023      e)$753,445.33 YES 100 9295 001650 7200 312 000
2023             f)$100,000.00 YES Variable Variable Variable Variable 511 Variable
2023            g)$104,068.48 YES 422 9280 423097 5100 365 130
Legal Counsel Review
See Attached
Kristine Rodriguez, Director of Procurement ext. 11645 / Rachad T. Wilson, Chief Operating Officer, ext. 11229
a)20-415-B-SH Intercom & Sound System.pdf
b)23-709-B-LW Gymnasium Bleacher Replacement.pdf
c)23-711-P-JW Surplus Instructional Mtl Disposal.pdf
d)23-553-P-DR E -Tutoring.pdf
e)22-932-P-WH-Medicaid Fee Service.pdf
f)23-831-SS-JW Teacher Created Materials.pdf
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