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May 30, 2023 Board Meeting
Title
Procurement Solicitations
Meeting Date(s)
Action - 05/30/2023
Consent Type
Without Information
Discussion

Procurement Services prepares and distributes solicitations in collaboration with the schools and departments. Procurement staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

  1. award to the lowest, responsive and responsible bidder or bidders.
  2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
  3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting Procurement Services.

Recommendation

        Approve the Invitations To Bid (ITBs) below:

       a) 23-465-B-TC Pest Control Services - Environmental Health & Safety - $300,000.00 - Operating - Other

       b) 23-647-B-LW Access Control Systems - Reject All Responses - District & School Security - $N/A

       Approve the Sole Source (SS) below:

       c) 23-813-SS-JW Curriculum Associates - Elementary Leading and Learning - $150,000.00 - Operating - Other

       d) 23-860-SS-JW XanEdu Custom Publishing - Secondary Leading and Learning - $199,225.00 - Special Revenue - Federal

        Approve the Request For Qualification (RFQ) below:

       e) 21-522-Q-JE Mental Health, Substance Abuse, and/or Case Management Services  Contract Termination - Student Services - $N/A

        Approve the Request for Proposal Amendment below:

       f) 21-221-P-WH – Student Information System – Amendment 2 – Educational Technology - $466,416.00 – Operating Other

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012
Involves Expenditure of Funds Directly in the Classroom
No
Source of Funding

Operating - Other
Special Revenue - Federal
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
2023      a)$300,000.00 YES 100 9560 002986 8100 354 000
2023     b)$N/A N/A N/A N/A N/A N/A N/A N/A
2023     c)$150,000.00 YES Varies Varies Varies Varies Varies Varies
2023     d)$199,225.00 YES 445 9810 449015 5100 Varies 102
2023     e)$N/A N/A N/A N/A N/A N/A N/A N/A
2023     f)$466,416.00 YES 100 9811 001063 5100 365 100
Legal Counsel Review
See Attached
Contact
Kristine Rodriguez, Director of Procurement ext. 11645 / Rachad T. Wilson, Chief Operating Officer, ext. 11229
Attachments
a)23-465-B-TC Pest Control Services.pdf
b)23-647-B-LW-Access Control Sysstems - Reject All Bids.pdf
c)23-813-SS-JW Curriculum Assoc..pdf
d)23-860-SS-JW XanEdu.pdf
e)21-255-Q-JE Mental Health.pdf
f) 21-221-P-WH - Focus SIS - Amendment 2.pdf
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