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May 24, 2022 School Board Meeting
Title
Procurement Solicitations
Meeting Date(s)
Action - 05/24/2022
Consent Type
Without Information
Discussion

Procurement Services prepares and distributes solicitations in collaboration with the schools and departments. Procurement staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

  1. award to the lowest, responsive and responsible bidder or bidders.
  2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
  3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting Procurement Services.

Recommendation

Approve the Invitation To Bid (ITB) below:

a - ITB 22-720-B-WH - Exterior Wireless Access Point Infrastructure Installation - Educational Technology - $NA - Reject All Bids

Approve the Piggy Backs (PBs) below:

b - 22-567-PB-CC - Classroom and Office Furniture Discount - Procurement & Distribution Services - $Variable

Approve the Sole Sources (SSs) below:

c - SS 22-524-SS-WH - Automated Logic - Facilities Services - $Variable - Operating Other

d - SS 782-SS-CC - Moon Map Package - Aldrin Foundation - Secondary Leading & Learning - $88,000.00 - Special Revenue Federal

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012
Involves Expenditure of Funds Directly in the Classroom
No
Source of Funding

Operating - Other
Special Revenue - Federal
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
2022 a) NA NA NA NA NA NA NA NA
2022 b) $Variable Yes Various Various Various Various Various Various
2022 c) $Variable Yes 100 9562 003920 8100 354 000
2022 d) $88,000.00 Yes 422 9220 422079 5100 511 102
Legal Counsel Review
See Attached
Contact
Kristine Rodriguez, Director of Procurement & Distribution Services, ext. 11645 Robin Novelli, Chief Operating Officer, ext. 11229
Attachments
a - 22-720-B-WH - Exterior Wireless Access Point - Reject All.pdf
b - PB 22-567-PB-CC - Classroom and Office Furniture.pdf
c - 22-524-SS-WH - HVAC.pdf
d - 22-782-SS-CC - Moon Maps.pdf
Agenda Plus