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May 12, 2020 School Board Meeting
Procurement Solicitations
Meeting Date(s)
Action - 05/12/2020
Consent Type
Without Information

Procurement Services prepares and distributes solicitations in collaboration with the schools and departments. Procurement staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting Procurement Services.


Approve the Sole Source (SS) purchase listed below:

a)   SS 20-077-SS-SH - AccuAir Bard HVAC Equipment - Facilities Services - $150,000.00 - Operating Other

Approve the Invitations To Bid (ITBs) below:

b) ITB 20-629-B-SH - Tree Trimming, Vegetation Removal & Stump Grinding - Facilities Services - $200,000.00 - Operating Other

c) ITB 20-710-B-SH - Kitchen Equipment & Refrigeration Parts Catalog Bid - Facilities Services - $Various

d) ITB 20-458-B-JE - Recycling of Surplus Computer Components, Peripherals, and Laptops - Procurement & Distribution Services - $Revenue 

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012
Involves Expenditure of Funds Directly in the Classroom
Source of Funding

Operating - Other
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
2020 a) $150,000.00 Yes 100 Various Various 7400/8100 641/642/511 000
2020 b) $200,000.00 Yes 100 Various 002949 8100 354 000
2020 c) $Various Yes Various 9562 Various Various 511 Various
2020 d) $Revenue N/A N/A N/A N/A N/A N/A N/A
Legal Counsel Review
See Attached
Kristine Rodriguez - Director of Procurement & Distribution Services, ext. 11645 Robin Novelli - Chief Operating Officer, ext. 11229
a - 20-751-SS-SH - Bard HVAC Equipment.pdf
b - 20-629-B-SH - Tree Trimming, Vegetation Removal, & Stump Grinding.pdf
c - 20-710-B-SH - Kitchen Equipment & Refrigeration Parts Catalog Bid.pdf
d - 20-458-B-JE Recycling of Surplus Computer.pdf
Agenda Plus