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May 11, 2021 School Board Meeting
Title
Procurement Solicitations
Meeting Date(s)
Action - 05/11/2021
Consent Type
Without Information
Discussion

Procurement Services prepares and distributes solicitations in collaboration with the schools and departments. Procurement staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting Procurement Services.

Recommendation

Approve the Piggy Backs (PBs) below:

a - 21-489-PB-JE - Bucket Truck - Facilities Services - $100,000.00 - Capital Projects

b - 21-465-PB-MC - Cintas - Food & Nutrition Services - $Various - Special Revenue

Approve the Requests For Proposal (RFPs) below:

c - RFP 21-174-P-JE - Custodial Chemicals - Facilities Services - $Various

d - RFP 21-254-P-WH - Credit Retrieval Curriculum - Student Services - $1,750,000.00 - Operating Categorical

 

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012
Involves Expenditure of Funds Directly in the Classroom
Yes
Source of Funding
Operating - Categorical
Capital Projects
Special Revenue - Food Services
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
2021 a) $100,000.00 Yes 371 9562 305675 7400 652 000
2021 b) $Various Yes 410 9660 001002 7600 594 000
2021 c) $Various Yes Various Various Various Various Various Various
2021 d) $1,750,000.00 Yes 100 9297 000582 5100 365 103
Legal Counsel Review
See Attached
Contact
Kristine Rodriguez - Director of Procurement & Distribution Services, ext. 11645 Robin Novelli - Chief Operating Officer, ext. 11229
Attachments
a - 21-489-PB-JE - Bucket Truck.pdf
b - 21-465-PB-MC - Cintas Program.pdf
c - 21-174-P-JE - Custodial Chemicals.pdf
d - 21-254-P-WH - Credit Retrieval Curriculum.pdf
Agenda Plus