MISSION: TO SERVE EVERY STUDENT WITH EXCELLENCE AS THE STANDARD
Educational Services Facility
1:00 p.m.

March 7, 2023 Work Session
Opening Exercises
1. Opening Exercises

Chairman Matt Susin called the meeting to order at 1:00 p.m.

Roll Call
2. Roll Call

Members Present:  Megan Wright, Gene Trent, Jennifer Jenkins, Matt Susin and Katye Campbell.

Pledge of Allegiance
3. Pledge of Allegiance

Chairman Susin led the Pledge of Allegiance.

Order of Business
Topics
4. Superintendent Search Discussion / Direction
Screening Guide - Brevard.docx
3 finalists.1 day.pdf
4 finalists.2 days.pdf
5 finalists.2 days.pdf

Bill Vogel and John Reichert with the Florida School Board's Association (FSBA) provided the Board with an update on the screening process for hiring the new Superintendent, to include a screening guide for their consideration and three schedule options for finalist interviews.

Board Members were requested to each send FSBA a question which would be sent to the semi-finalists as part of the finalist selection process.

Discussion ensued pertaining to having a community reception and identifying hosts to tour Brevard with the candidates. The Board was in support of having a community reception and identifying hosts for the tours. Russell Bruhn, Chief Strategic Communications Officer, was asked to work with our community partners to secure the hosts and provide the information to FSBA by April.  

The Board recommended keeping to a two-day schedule regardless of the number of candidates.

A more refined schedule will be provided to the Board in April.

5. Board Policy 5136 - Wireless Communication Devices
po5136 rev2-24 for Work Session with Coverpages for Upload.pdf

No additional changes were recommended by the Board. Mr. Gibbs, General Counsel, provided the Board with the next steps for this policy before final approval.

6. Board Policy 2521 - Instructional Materials Program
1 - po2521 with Coverpages for Upload.pdf

Discussion ensued pertaining to the policy, which included questions answered by staff. The following suggestions were provided and supported by the Board majority:

  • Books in the informal/formal review process, with designation of pending and/or have finished the process, are to be listed online to include the reason.
  • Books on the list that were removed during the informal review process and/or after the formal review process will need permission from the school board and school principal before they can be brought back into the library or classroom.
  • Informal process should not take longer than 30 days.
  • Challenges should be allowed to be anonymous with contact being an email address (excluding address and phone number). If the petitioner decides to submit anonymously, they will need to submit the paperwork to the Board or at Brevard Public Schools' administration building and show a state issued ID to show proof of Brevard citizenship. Those who choose to remain anonymous are not allowed to be a part of the process to address the committee.
  • Challengers should be required to cite passages that demonstrate possible violations before the formal process begins and a book is pulled from a shelf.
  • Books used by Book Committee members should be the library books that were removed from the shelves and if needed utilize the public library, if possible, before purchasing new copies.
  • Reading cited passages and having an understanding of the entire work is expected, but reading the book in its entirety is not necessary if cited passages are clearly in violation of Florida Statutes and/or items discussed in Step 2 section E. For books that remain on the shelf while waiting for formal review, several books can be reviewed at one book review Committee.
    • Paul Gibbs, General Counsel, was asked to review this area to ensure it does not violate with law and bring back the change, if possible.
  • The form should be modified to address/clarify grade bands for books identified as not appropriate for one grade level, but are approved for another grade level.

 

7. Athletics
Athletics Board Workshop.pdf

Ms. Campbell expressed her concerns on having a staff member provide and present outside of what the Superintendent is preparing to present on March 28, with the consultation of his developed task force.

Mr. Susin explained why this item was added to the agenda for discussion and stated that it had been discussed over a month before where both he and Dr. Schiller agreed that March 7 was the time Athletics would come forward. Mr. Susin also stated that he had met with Dr. Schiller that morning and he had agreed that the presentation should move forward and then Dr. Schiller would present on the 28 with all his recommendations. Mr. Susin explained that when he asked Dr. Schiller about agreeing previously to having the presentation that day, Dr. Schiller said not exactly. Mr. Susin also clarified that as Board Chair, he has the authority to add a topic to the agenda and had placed it on the agenda two weeks before the meeting. He explained that he called Mr. Ramjit to make sure he was ready to present, but never gave direction for him to do so.

Dr. Schiller provided the Board with the proper process for adding topics to an agenda as defined in Board Policy and Florida Statutes. Dr. Schiller stated that he feels that presenting the information at this time would not be appropriate and shared his work thus far with his task force in preparation to present to the Board on March 28. Discussion ensued pertaining to determining if the information should be presented. Dr. Schiller determined that a period of time should be allocated for this discussion in consideration of the individuals who were in attendance to present.

______________________________________________________________
Board Chair called for a break at 3:01 p.m. The meeting resumed at 3:08 p.m.
______________________________________________________________

Dr. Andrew Ramjit, Assistant Director of Student Activities, introduced individuals present who would be assisting with providing the information to the Board and audience, to include himself and the following:

  • Sue Hann, Assistant Superintendent of Facilities
  • Aaron Parr, Athletic Trainer/Assistant Athletic Director at Bayside High School
  • Evan Ernst, Executive Director for Who We Play For
  • Shawn Sima, father of a SCA Survivor & Impact Director for Who We Play For
  • Steve Muzzy, Mid-Coast Officials Association

Upon the conclusion of the presentation, the Board and Superintendent expressed appreciation.

 

8. Volunteers

Mr. Susin stated that there is not a volunteer coordinator for the district.  He shared that the volunteer coordinators for the Brevard Zoo and Health First will be meeting with Dr. Schiller to discuss their process in consideration for establishing something for our district.

9. Clubs

This topic was not addressed at this meeting.

10. Organizational Vision/Values/Beliefs
11. 0000 Policy Review / Other Related Policies

Mr. Susin explained that the majority of our policies do not match NEOLA's recommendations and asked the Board how they would like to proceed with addressing the policy review.  Discussion ensued pertaining to the topic. 

Paul Gibbs, General Counsel, was requested to reach out to BoardDocs to obtain access for all Board Members to review other district's policies. 

The Board determined to identify a seperate meeting date specifically for reviewing policies.

12. 1000 Policy Review
13. Work Session Date/Time Discussion

Mr. Susin shared topics identified in collaboration with the Superintendent that need to be addressed in the near future and asked the Board for their availability to schedule extended and/or additional meetings.  He provided the Board with some suggested meeting topics. 

A doodle poll will be sent to the Board to determine availability for scheduling additional dates.

Closing Remarks
14. Closing Remarks
Adjournment
15. Adjournment

Chairman Susin adjourned the meeting at 4:27 p.m.

Chairman: __________________________ Secretary: ________________________________

NOTES:  

  • Brevard Public Schools Television (BPS-TV) will broadcast this meeting live on Spectrum cable channel 496.   Board meetings are also available as streaming video on the district web page at www.brevardschools.org and YouTube channel at https://youtube.com/c/BrevardSchools.   
  • Sensory and mobility impaired persons seeking assistance for participation in any meeting, conference, or seminar should contact Karyle Green, Director, Labor Relations, five days prior to the meeting date.  Dr. Green may be reached at 321-633-1000, ext. 11266 (voice) or green.karyle@brevardschools.org (email).
  • Individuals or groups may address comments to the School Board during the Rule Development portion of the meeting specific to the policy being discussed.  There will be no other opportunity to public comment during workshops.
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