MISSION: TO SERVE EVERY STUDENT WITH EXCELLENCE AS THE STANDARD
Educational Services Facility
5:30 p.m.
 

March 7, 2023 Board Meeting
A. Call to Order
1. Call to Order

Chairman Matt Susin called the meeting to order at 5:30 p.m.

A. Roll Call
2. Roll Call

Board Members Present:  Katye Campbell, Jennifer Jenkins, Matt Susin, Gene Trent and Megan Wright.

A. Moment of Silence
3. Moment of Silence

The Board held a moment of silent reflection and invited the audience to join.

A. Invocation
A. Pledge of Allegiance
4. Pledge of Allegiance

Chairman Susin led the pledge of allegiance.

A. Entertainment
A. Board Member/Superintendent Recognitions
5. Board Member/Superintendent Recognitions

Board Members and Dr. Schiller recognized various students, staff, community members and business partners and outlined the positive impact each have on Brevard Public Schools.

A. Adoption of Agenda
6. Adoption of Agenda

Dr. Schiller read into record the changes made to the agenda since it was released to the public:

Additions

  • F14. Student Expulsion(s)

Revisions

  • A7. Administrative Staff Recommendations

Deletion

  • G38. Renewal Charter Contract - Odyssey Preparatory Academy
Motion
Adopt the March 7, 2023 School Board meeting agenda and its revisions.
Vote Results ( Approved )
Motion: Megan Wright
Second: Katye Campbell
Katye Campbell - Aye
JenniferD Jenkins - Aye
Matthew Susin - Aye
Gene Trent - Aye
Megan Wright - Aye
A. Ancillary Item
A. Administrative Staff Recommendations
7. Administrative Staff Recommendations
Motion
Approve the listed administrative staff recommendations: Accept the resignation of Wesley A. Herold from the position of Principal at Mims Elementary School, effective March 17, 2023.
Vote Results ( Approved )
Motion: Katye Campbell
Second: JenniferD Jenkins
Katye Campbell - Aye
JenniferD Jenkins - Aye
Matthew Susin - Aye
Gene Trent - Aye
Megan Wright - Aye
B. Recognition of Visitors/Guests/Staff
C. Resolutions/Proclamations
8. Women's History Month
Women's History Month Proclamation 2023.pdf

Vice-Chairman, Megan Wright, read the proclamation naming March as Women's History Month.

Motion
Proclaim the month of March, 2023 ad Wormen's History Month.
Vote Results ( Approved )
Motion: JenniferD Jenkins
Second: Katye Campbell
Katye Campbell - Aye
JenniferD Jenkins - Aye
Matthew Susin - Aye
Gene Trent - Aye
Megan Wright - Aye
9. Bleeding Disorders Awareness Month Resolution
11x17Hemophilia and Bleeding Disorders Awareness Proclamation 2023.pdf

Russel Bruhn, Chief Strategic Communications Officer, read the proclamation naming March as Bleeding Disorders Awarements Month.

Motion
Approve the proclamation designating the month of March 2023 as Hemophilia and Bleeding Disorders Awareness Month.
Vote Results ( Approved )
Motion: Matthew Susin
Second: JenniferD Jenkins
Katye Campbell - Aye
JenniferD Jenkins - Aye
Matthew Susin - Aye
Gene Trent - Aye
Megan Wright - Aye
D. Presentations
D. Superintendent
10. Superintendent Report - FY24 Budget Process, Timeline and Information (Part III)
Board3.7.pdf

Cindy Lesinski, CFO, provided the Board and audience with Part III of a high level overview of the FY24 process, timelines and information. Discussion ensued, including questions which were answered by Ms. Lesinski.

_______________________________________
A break was called at 7:01 p.m.  The meeting resumed at 7:13 p.m.
_______________________________________

E. Public Comments
11. Public Comments (Agenda Items)

Chairman Susin invited speakers to the podium.  24 speakers signed up to address the Board.

Motion
Motion to move the Public Comments (Non-Agenda Items) speakers to the Public Comments (Agenda Items) portion of the agenda, giving each speaker 3 minutes and the ability to address the Board by name.
Vote Results ( Approved )
Motion: JenniferD Jenkins
Second: Gene Trent
Katye Campbell - Aye
JenniferD Jenkins - Aye
Matthew Susin - Aye
Gene Trent - Aye
Megan Wright - Aye
F. Consent
F. Board Office
12. Meeting Minutes
2023-0221 Board Work Session.pdf
2023-0221 Board Meeting.pdf
13. Appoint Citizen Representative to Brevard County Value Adjustment Board
14. Student Expulsion(s)
F. Financial Services
15. Property Disposal
Board Report 03-07-2023.pdf
Board Report Letters 03-07-2023.pdf
F. Budgeting, Cost Accounting & FTE
16. FY 2023 Interim Financial Statements - October 2022, November 2022, and December 2022
FY 2023 Interim Financial Statements - October 2022.pdf
FY 2023 Interim Financial Statements - November 2022.pdf
FY 2023 Interim Financial Statements - December 2022.pdf
17. General Fund Budget Amendment #5 - January 2023
January 2023 FY 2023 Monthly Budget Amendment #5.pdf
F. Human Resources
18. Instructional Staff Recommendations
Instructional Staff 03-07-23.pdf
19. Support Staff Recommendations
Support Staff 03-07-23.pdf
20. Job Description: Supervisor - Risk and Project Management
JD Authorization Form - Supv Risk Mgmt - AS - KG.pdf
9400_SUPV-RISK MGT_C2112_edit.pdf
9400_SUPV-RISK MGT_C2112_02.15.23.pdf
21. Job Description: Specialist PBIS
Specialist PBIS 2.20.23.pdf
JD Authorization Form PBIS - KG.pdf
F. Head Start Program
22. Head Start Governing Board and Policy Council Reports for the Month December 2022
December 2022 Monthly Report.pdf
F. Project Management
23. New Middle School - Construction Management Services
New Middle School GMP Attachments.pdf
24. Certification of Florida Inventory of School Houses (FISH) Data
OEF FISH Annual Certification Form.pdf
25. Cocoa Jr./Sr. High School - Construction Management Services - SALES SURTAX RENEWAL
Cocoa Electrical Renewal GMP Attachments.pdf
26. Discovery Elementary School - SALES SURTAX RENEWAL
Discovery Canopy GMP Attachments.pdf
Discovery pavilion photos.pdf
27. Melbourne High School - Additional Construction Management Services - SALES SURTAX RENEWAL
Melbourne Fire Alarm Change Order No. 1.pdf
28. Apollo Elementary - Construction Management Services - SALES SURTAX RENEWAL
Apollo Roof GMP Attachments.pdf
29. Sales Surtax Allocation to Facility Renewal
Summary of 2020 Sales Surtax Program Changes - Paint Media Center Carpet and Flooring - ICOC 02.22.2023.pdf
30. Award of Bid - Gym Bleacher Renewal - SALES SURTAX RENEWAL
Gym Bleacher Bid Summary and Bid Package.pdf
F. Legal Services
31. JUUL Settlement
JUUL Settlement.pdf
F. Approval of Consent
32. Approval of Consent
Motion
Approve the March 7, 2023 School Board Meeting Consent Agenda items with the exception of those items pulled for discussion, if applicable.
Vote Results ( Approved )
Motion: Katye Campbell
Second: Megan Wright
Katye Campbell - Aye
JenniferD Jenkins - Aye
Matthew Susin - Aye
Gene Trent - Aye
Megan Wright - Aye
Items Pulled for Discussion
G. Public Hearing
G. Board Office
33. Board Policy 0169.1 Participation at Board Meetings
po0169.1 Participation at Board Meetings with Coverpages for Upload 2-10-23.pdf

Six individuals addressed the Board pertaining to the policy.

Ms. Jenkins clarified information within the policy to address some of the comment concerns, including the extending of time to sign up for public comments and the implementation of sign holding.

Ms. Campbel also provided clarification and reiterated the sign holding topic addressed by Ms. Jenkins to further explain why it was implemented which included to prevent the blocking of cameras and for security reasons.  

Motion
Hold a public hearing and approve Board Pollicy 0169.1 Public Participation at Board Meetings.
Vote Results ( Approved )
Motion: Katye Campbell
Second: Megan Wright
Katye Campbell - Aye
JenniferD Jenkins - Aye
Matthew Susin - Aye
Gene Trent - Aye
Megan Wright - Aye
34. Board Policy 9130 Public Complaints
9130 Public Complaints (New Proposed) with Coverpages for Upload Rev 2-10-23.pdf

No individuals addressed the Board pertaining to the policy.

Motion
Hold a public hearing and approve Board Policy 9130 Public Complaints.
Vote Results ( Approved )
Motion: JenniferD Jenkins
Second: Katye Campbell
Katye Campbell - Aye
JenniferD Jenkins - Aye
Matthew Susin - Aye
Gene Trent - Aye
Megan Wright - Aye
G. Human Resources
35. Board Policy 3120.11 Preference for Veterans in Employment
PO3120.11 (New) with Coverpages For Upload.pdf

No individuals addressed the Board pertaining to the policy.

Motion
Hold a public hearing and approve Board Policy 3120.11 Preference for Veterans in Employment.
Vote Results ( Approved )
Motion: Megan Wright
Second: Katye Campbell
Katye Campbell - Aye
JenniferD Jenkins - Aye
Matthew Susin - Aye
Gene Trent - Aye
Megan Wright - Aye
36. Board Policy 7440.03 Use of Small Unmanned Aircraft Systems in School Settings
New po7440.03 (with NEW Proposed ap) with cover sheet for upload.pdf

No individuals addressed the Board pertaining to the policy.

Motion
Hold a public hearing and approve Board Policy 7440.03 Use of Small Unmanned Aircraft Systems in School Settings.
Vote Results ( Approved )
Motion: Katye Campbell
Second: Megan Wright
Katye Campbell - Aye
JenniferD Jenkins - Aye
Matthew Susin - Aye
Gene Trent - Aye
Megan Wright - Aye
G. Elementary Office of Leading and Learning
37. Board Policy 9800 - Charter Schools
po 9800 with Coverpages for Upload Charter Schools rev 2-9-23.pdf

One individual addressed the Board pertaining to the policy.

Ms. Campbell clarified that all of the changes made within the policy directly came from statute and we were already doing them, they just were not included in the policy.

Motion
Hold a public hearing and approve Board Policy 9800 - Charter Schools.
Vote Results ( Approved )
Motion: Katye Campbell
Second: Megan Wright
Katye Campbell - Aye
JenniferD Jenkins - Aye
Matthew Susin - Aye
Gene Trent - Aye
Megan Wright - Aye
38. Board Policy 5121 Controlled Open Enrollment
1 - po5121 with Coverpages for Upload Rev 2-9-23.pdf

No individuals addressed the Board pertaining to the policy.

Motion
Hold a public hearing and approve Board Policy 5121 Controlled Open Enrollment.
Vote Results ( Approved )
Motion: Megan Wright
Second: Katye Campbell
Katye Campbell - Aye
JenniferD Jenkins - Aye
Matthew Susin - Aye
Gene Trent - Aye
Megan Wright - Aye
H. Action
H. Procurement
39. Procurement Solicitations
a - 23-569-B-TC - Driving Choice Grant Program.pdf
b - 23-636-PB-LW - Omnia HVAC Trane.pdf
c - 23-214-P-DR Digital Drug Alcohol Testing.pdf
d - 23-355-Q-HD - Continuing Contract for Design Build.pdf
Motion
Approve the Invitation To Bid (ITB) below: a) 23-569-B-TC - Driving Choice Grant Program - Transportation Services - $297,116.47 - Operating Categorical Approve the Piggy Back (PB) below: b) 23-636-PB-LW - Omnia Partners Trane HVAC - Facilities Services - $Variable - Operating Other Approve the Request for Proposal (RFP) below: c) RFP 23-214-P-DR - Digital Drug & Alcohol Testing - Human Resources - $Variable - Special Revenue Federal Approve the Request for Qualification (RFQ) below: d) RFQ-23-355-P-HD - Continuing Contract for Design Build - Facilities Services - $Variable - Capital, Surtax
Vote Results ( Approved )
Motion: Katye Campbell
Second: Gene Trent
Katye Campbell - Aye
JenniferD Jenkins - Aye
Matthew Susin - Aye
Gene Trent - Aye
Megan Wright - Aye
I. Information
J. Staff Reports
K. Board Member Reports/Discussion Points
40. Parental Involvement at Schools

Ms. Cline stated that this topic falls within Board Policy 8475, under section K. Visitors. She read the verbiage from the policy. Ms. Cline invited Major Neal to the podium who explained that there has been conversation pertaining to expanding visitors in schools and they had to take into consideration our current policies, emergency procedures and law. He further expanded identified barriers.

Mr. Susin stated that there is an avenue for a parent to be in the school without having to be accompanied by staff if they go through the process to become a volunteer. Major Neal stated that more volunteers would lessen the barriers, but you will never get everybody.

Mr. Susin stated that he added this topic as he is getting questions from parents at his schools and he wanted to get direction on where we are and where we want it to be.  Discussion ensued, including questions answered by staff.

Ms. Campbell suggested leaving it to the discretion of the principal with the direction to open it up more if you can, but they know the needs of their school, facility and staffing needs. She supported having parents sign up as volunteers so they didn’t need to be escorted.

Ms. Wright stated that if you did ask them to become volunteers you might see an increase in parents who are seeing the needs within the school and will decide to help.  She is in favor of doing whatever we can in order to get parents back in schools.

Mr. Trent stated that if we made this an effort at registration to explain to parents that becoming a volunteer would allow them to be in the schools, he is certain that we would find some Instructional Assistant’s from those volunteers or people who would like to spend more time in our schools to help.

Mr. Susin stated that there is a feeling in the community that schools are no longer inclusive and there is no way to be a part of it.  He explained that our volunteer base inside of schools has not been where it needs to be and he thought this would be an opportunity to promote more volunteers.  Mr. Susin stated that some parents have limited days that they are not working and have the ability to be at the school and if the school only offers on a day that is not their day off, then becoming a volunteer is an avenue.

Staff will work to get communication to schools.

41. COVID Policies

Dr. Schiller stated that staff has looked at Policy 2410 which was last revised December 13, 2022.  He stated that there was very little that pertained to Covid and read some verbiage from the policy.  Dr. Schiller stated that he also looked over the state rule and the letter that was sent to parents and/or guardians.  He asked for Board guidance on how to proceed.

Discussion ensued pertaining to the topic.  Direction was provided to Dr. Schiller to add Policy 8420.02 to the process for repealing and to get with staff to identify other areas that need to be corrected (including any Administrative Procedure or Health Department Documentation) and to report back to the Board at the next meeting.

42. ESF Sub/Volunteer at Schools

Mr. Susin stated that at the last meeting when this was discussed, it was decided to have Dr. Schiller and staff bring back information to the Board.  Dr. Schiller stated that staff have compiled a list of employees who have made a considerable contribution to schools by substituting and volunteering in a variety of areas.  He stated that he is still waiting for a couple of departments to add their information and will share with the Board when complete. 

Dr. Schiller stated that they want to encourage all staff at ESF to volunteer, in a suitable capacity, if their time allows (to include in a school, volunteering on a field trip, at the Transportation Department, etc.).  He also shared that the district is working on ways to recognize these efforts at the end of the year.

The Board was in support of providing an opportunity for staff to volunteer, promoting this opportunity, and recognizing those who did.  Dr. Schiller will bring back the final plan on March 28.

 

 

 

43. Substitute Title Consideration

Mr. Susin stated that at the last Board meeting an individual signed up for public comments to address the Board pertaining to changing the name of Substitute Teacher to Guest Teacher.  Dr. Schiller stated that he would look at the job description, title and other areas to determine if this change can be made.  He thought it was a very nice appellation, but wanted to make sure good intentions didn’t bring collateral damage.  Discussion ensued among the Board and all agreed that it is a positive way to change the perception of substitutes.  Dr. Schiller will bring back a plan on March 28.

Ms. Jenkins shared a concern that was brought to her.  She stated that she did not know the validity of it, but was informed that there are different pay rates based on educational experience or if you are a retired teacher.  Ms. Jenkins shared that this individual stated that they were an educator for five years, but did not retire as an educator, but being paid less than a retired teacher even though they were an experienced teacher.  She asked if this was something that could be looked into as we have plenty of people who have left the field that may want to come back, but if they could be paid a little more they may be more tempted to do it.  Discussion ensued. The Board agreed to have Dr. Schiller look into this for consideration.

44. Board Member Reports/Discussion Points

Mr. Susin started the conversation on the Organizational Mission/Values/Beliefs topic that was unable to be addressed during the earlier Work Session.

Mr. Susin began with the mission statement.  The Board was in in support of keeping the mission statement the same. 

Mr. Susin then began organizational values.  Discussion ensued among the Board pertaining to this area to include struggles with some of the items, adding elements of parent and family involvement, workforce pipeline, and connecting with the community, and eliminating or changing zero tolerance.

The Board agreed to table this topic until the appointment of the new Superintendent so they can work collaboratively to define these areas.   

Ms. Wright asked Dr. Schiller where the district was at with addressing transportation’s needs. Dr. Schiller stated that he is currently doing a salary comparison analysis from the districts that were surveyed and there are just one or two components left for him to review.  He stated that he is prepared to present the options for going forward to the Board.  Dr. Schiller will schedule an executive session to present this information.

Ms. Campbell explained that while she was at one transportation compound, she found that many of the employees were not aware of the millage funding that would address some of the salary compression issues.  She stated that we need to communicate with staff.

Ms. Campbell stated that she was selected by the President of FSBA to be one of two School Board Members in the state on the Florida School Music Association and they had their first meeting this past weekend where they presented a survey of all the music teachers in the state of Florida.  She will be sharing this survey with the Board this week.

L. Superintendent's Report
45. Superintendent's Report
M. Public Comments (If Additional Time Needed)
46. Public Comments (Non-Agenda Topics)
N. Adjournment
47. Adjournment

The meeting was adjourned at 9:41 p.m.

Chairman: __________________________ Secretary: ________________________________

INSTITUTION:  ARTICLE IX - SECTION 1.  Public education:
The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its borders. Adequate provision shall be made by law for a uniform, efficient, safe, secure, and high quality system of free public schools that allows students to obtain a high quality education and for the establishment, maintenance, and operation of institutions of higher learning and other public education programs that the needs of the people may require.

ADDRESSING THE BOARD:
Individuals or groups may address comments to the School Board at any regular meeting by following established procedures set forth in Board Policy 0169.1.  All attendees must register his or her intention to speak in the public portion of the meeting upon arrival by completing a speaker's form.  The signup period for all public comments, both agenda and non-agenda, will close at the start of the Board meeting.

NOTES: 

  • Sensory and mobility impaired persons seeking assistance for participation in any meeting, conference, or seminar should contact Karyle Green, Director, Labor Relations, five days prior to the meeting date.  Dr. Green may be reached at 321-633-1000, ext. 11266 (voice) or green.karyle@brevardschools.org (email).
  • This publication can be made available to persons with disabilities in a variety of formats, including large print, DVDs and Braille.  Telephone or written requests should include your name, address, and telephone number.  Requests should be made to School Board Office, 2700 Judge Fran Jamieson Way, Viera, FL  32940-6699, (321) 633-1000, ext. 11412 at least two (2) weeks prior to the time you need the publication.
  • We respectfully request that ALL ELECTRONIC ITEMS AND CELL PHONES REMAIN OFF while the School Board is in session.
  • Brevard Public Schools Television (BPS-TV) will broadcast this meeting live on Spectrum cable channel 496.   Board meetings are also available as streaming video on the district web page at www.brevardschools.org and YouTube channel at https://youtube.com/c/BrevardSchools.   
  • Any person who decides to appeal a decision made by the School Board with respect to any matter considered at such meeting or hearing is hereby advised that he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.
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