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March 7, 2023 Board Meeting
Title
Melbourne High School - Additional Construction Management Services - SALES SURTAX RENEWAL
Meeting Date(s)
Consent w/o Information - 03/07/2023
Consent Type
Without Information
Discussion

The Board approved the fire alarm renewal project at Melbourne High School - Ivey's Construction. The scope of work was initially defined as replacing the existing components. However, newer technology and code requirements necessitated additional work that was not included in the design documents. The proposed change order incorporates code requirements and additional scope that was not included in the contract documents.

Ivey's Construction, Inc. has submitted an owner-directed change order in the amount of $169,002.27 for additional scope of work for the Melbourne High School fire alarm renewal project. Administration and permitting costs have been previously budgeted.

The Independent Citizens Oversight Committee (ICOC) will consider allocation of  2020 sales surtax resources ($1,000,000) for fire alarm renewal projects at its February 22, 2022 meeting. Several schools have antiquated fire alarms that are undergoing upgrades. South Lake Elementary and Melbourne High School are underway. Upcoming projects include Jackson Middle and Madison Middle. Fire alarm renewal projects were initially funded with 2014 sales surtax revenue over the $198 million program target ($1.5 million that has been allocated to projects). An additional allocation of $1,000,000 from the 2020 sales surtax is requested to support fire alarm renewal projects. This resource will fund the additional scope of work at Melbourne High School.

Board approval is required for change orders over $50,000 or over 10% of the contract amount. The standard change order form has been used which does not require legal review.  

Recommendation

Approve the additional project construction budget in the amount of $169,002.27 for the Melbourne High School fire alarm renewal project.

Approve the owner-directed change order submitted by Ivey's Construction, Inc. in an amount not to exceed $169,002.27 for additional scope of work for the Melbourne High School fire alarm renewal project, under their continuing contract for construction management services.

Approve the allocation of up to $170,000 in 2020 sales surtax revenue for the Melbourne High School fire alarm project, pending ICOC consideration on February 22, 2023.

Authority for Action
F.S. 1001.42
Involves Expenditure of Funds Directly in the Classroom
No
Source of Funding

Sales Surtax
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
22-23 $169,002.27 Yes 397 2011 510300 7400 681 000
Legal Counsel Review
No
Contact
Susan Hann, P.E., Assistant Superintendent Facilities Services 633-1000 ext. 11446 David Lindemann, AICP, Director Planning and Project Management 633-1000 ext. 11463
Attachments
Melbourne Fire Alarm Change Order No. 1.pdf
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