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March 7, 2023 Board Meeting
Title
Procurement Solicitations
Meeting Date(s)
Action - 03/07/2023
Consent Type
Without Information
Discussion

Procurement Services prepares and distributes solicitations in collaboration with the schools and departments. Procurement staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

  1. award to the lowest, responsive and responsible bidder or bidders.
  2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
  3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting Procurement Services.

Recommendation

Approve the Invitation To Bid (ITB) below:

a) 23-569-B-TC - Driving Choice Grant Program - Transportation Services - $297,116.47 - Operating Categorical

Approve the Piggy Back (PB) below:

b) 23-636-PB-LW - Omnia Partners Trane HVAC - Facilities Services - $Variable - Operating Other

Approve the Request for Proposal (RFP) below:

c) RFP 23-214-P-DR - Digital Drug & Alcohol Testing - Human Resources - $Variable - Special Revenue Federal

Approve the Request for Qualification (RFQ) below:

d) RFQ-23-355-P-HD - Continuing Contract for Design Build - Facilities Services - $Variable - Capital, Surtax

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012
Involves Expenditure of Funds Directly in the Classroom
No
Source of Funding
Operating - Categorical
Operating - Other
Capital Projects
Special Revenue - Federal
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
2023 a) $297,116.47 Yes 100 9640 000630 7800 652 000
2023 b) $Variable Yes 100 9562 003920 8100 354 000
2023 c) $Variable Yes 445 9400 449018 7730 314 000
2023 d) $Variable Yes Capital, Surtax TBD TBD 7400 671/681 000
Legal Counsel Review
See Attached
Contact
Kristine Rodriguez, Director of Procurement & Distribution Services, ext. 11645 Mr. Rachad T. Wilson, Chief Operating Officer, ext. 11229
Attachments
a - 23-569-B-TC - Driving Choice Grant Program.pdf
b - 23-636-PB-LW - Omnia HVAC Trane.pdf
c - 23-214-P-DR Digital Drug Alcohol Testing.pdf
d - 23-355-Q-HD - Continuing Contract for Design Build.pdf
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