MISSION: TO SERVE EVERY STUDENT WITH EXCELLENCE AS THE STANDARD
Educational Services Facility
5:30 p.m.

March 24, 2020 School Board Meeting

The School Board of Brevard County, Florida met in it Regular Meeting on  Tuesday, March 24, 2020, at the Educational Services Facility, 2700 Judge Fran Jamieson Way, Viera, Florida. Notice of the meeting was advertised in the Eagle newspaper on Thursday, March 12, 2020. The affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office.

******************************************************

The meeting format was changed somewhat in response to the COVID-19 pandemic and procedures are outlined in the Chair's opening statements.

******************************************************
 

A. Call to Order
1. Call to Order

Chairman Misty Belford called the meeting to order at: 5:31 p.m.

She also read the following statement:

 

"As you are all aware, “social distancing” has been initiated as a means to mitigate the spread of the COVID 19 virus. Thank you for your patience in this unprecedented time. The overarching goals for tonight’s meeting are safety for the Board, staff and the public, continuity of District business and public participation. Based on these goals, we are asking that anyone who wishes to watch and listen to the Board meeting consider doing so remotely. For our first Board meeting under social distancing parameters, all members of the public who come to the meeting will be able to watch and listen to the Board meeting from the front courtyard only which is outside of the building.

 

If you wish to address the Board under public comment, please come in to the lobby as directed by a Deputy or staff, keeping distance between you and the next person. You will be asked to provide the same information you would normally provide on the public comment card to the staff member seated at the table. Once you have registered you will be asked to wait outside in the front courtyard until your name is called to enter the Board room. When your name is called, you will be escorted into the Board room, where you may speak for up to 3 minutes. Please stand where directed and do not touch the podium or microphone. After you have spoken, you will be escorted back to the front courtyard. Only one member of the public at a time will be allowed in the Board room. Although this process may be awkward and take a bit more time, we are trying to keep the process about the same as it is now, but within the guidelines of social distancing. This process will conclude once the public comment item on the agenda is complete.

 

The Board appreciates your patience and understanding. While this process is not ideal, we are in uncertain times and want to keep safety in mind while we continue operations, including public participation in our Board meetings. After tonight’s Board meeting, we will evaluate how this process worked and consider where we may need to make some improvements. Again, thank you for being patience in these challenging times."

A. Roll Call
2. Roll Call

Members Present:  Misty Belford, Cheryl McDougall, Tina Descovich, Matt Susin and Katye Campbell

A. Moment of Silence
3. Moment of Silence

There was no moment of silence.

A. Invocation
A. Pledge of Allegiance
4. Pledge of Allegiance

Chairman Belford led the Pledge of Allegiance.

A. Entertainment
A. Board Member/Superintendent Recognitions
5. Board Member/Superintendent Recognitions

Board members recognized the great work of various teams during the COVID 19 crisis.  Board members and Dr. Mullins acknowledged that there was no way to capture every person who contributed to keeping our District operational and student learning possible during this unprecedented time.  From Food Services for making sure our students will be able to pick up meals to Government and Community Relations for making sure we have accurate communication to Educational Technology for making certain teachers and students will have access to remote learning.  Human Resources and Leading and Learning have also been doing incredible jobs.  There was no shortage of accolades for everyone in the organization.  

 

 

 

A. Emergency Item
A. Adoption of Agenda
6. Adoption of Agenda
2020-0324 Supplemental.pdf

Superintendent Dr. Mark Mullins read into record the items on the Supplemental Agenda which are items that have been revised or added since the agenda was first released to the public on Tuesday, March 17, 2020.

Revisions

  • A-7. Administrative Staff Recommendations
  • F-11. Student Expulsions
  • F-12. Meeting Minutes
  • G-30. Entry of Final Order
  • G-31. Procuremennt Solicitations

Additions

  • G-33. Temporary Delegation of Procurement Authority
  • H-34. Draft Resolution Regarding the Extension of the Sales Surtax (Subsequent Revisions)

Deletions

  • FMEA Recognition
  • Military Child Month Resolution

***Agenda Item G-30 was added due to Board members removing 2020-62S from the vote on F-10 Student Expulsions as part of the Consent Agenda.  Consequently, the item numbers indicated in the Supplemental Agenda changed.***

Chairman Belford asked to amend the adoption to move public comments before the rest of the agenda beginning with Administrative Staff Recommendations.  The amendment passed.

Motion
Adopt the March 24, 2020 School Board meeting agenda as amended.
Chairman Belford asked to amend the recommendation to move public comments ahead of Administrative staff recommendation so that public speakers did not have to wait until after the presentation.
Vote Results ( Approved )
Motion: Misty Belford
Second: Katye Campbell
Misty Belford - Aye
Katye Campbell - Aye
Tina Descovich - Aye
Cheryl Mcdougall - Aye
Matthew Susin - Aye
A. Administrative Staff Recommendations
7. Administrative Staff Recommendations
Motion
Approve the listed administrative staff recommendations: Accept the retirement of William W. Svendsen from the position of Assistant Principal (10 month) at University Park Elementary School, effective July 31, 2020. The reclassification/transfer of Jesse A. Hodge from the position of Teacher on Assignment at Palm Bay Elementary School to the position of Assistant Principal (10 month) at Columbia Elementary School, on annual contract, effective March 25, 2020. Annual salary based on grade 22 of the Nonbargaining Salary Administration Program. Accept the position change of Shelley Michaud from the position of Interim Principal, board approved on June 28, 2018, to the position of Principal at Ocean Breeze Elementary, effective on the issuance date of her certification of March 16, 2020.
Vote Results ( Approved )
Motion: Matthew Susin
Second: Tina Descovich
Misty Belford - Aye
Katye Campbell - Aye
Tina Descovich - Aye
Cheryl Mcdougall - Aye
Matthew Susin - Aye
B. Recognition of Visitors/Guests/Staff
C. Resolutions/Proclamations
D. Presentations
D. Superintendent
8. Continuity of Services Update for COVID 19
Board Update March 24 2020 Continuity of Service for COVID 19.pdf

A narrated presentation was provided to the Board and viewing audience.  At the conclusion, Dr. Mullins said that they began to prepare for school closure a little over a week ago.  He gave a huge "shout out" to school leaders stating there has not been a day gone by that information about the virus and closure.  School based leaders have done an amazing job. They have all acted with "grace and flexibility" and March 30, will be Brevard's third "first day of school."   

 

He stated to the public that their child's first point of contact will be the child's school.  There will be bumps along the road as we navigate the new path; but we will work through them and he asked for continuing patience. 

 

E. Public Comment
9. Public Comment

Speakers were brought in one at a time as referenced in Chairman Belford's opening remarks.

Speakers in order of appearance:

  • Bob Cusumano - Student Expulsion, Item F-11
  • Johanna Cusumano - Student Expulsion, Item F-11
  •  

Ms. Descovich asked for Mr. and Mrs. Cusumano to speak to Dr. Soliven, Assistant Superintendent of Secondary Leading and Learning and Ms. Chris Moore, Assistant Superintendent of Student Services and asked for them to meet the parents in the lobby to discuss.  

F. Consent
F. Board Office
10. Student Expulsions

Per Board amendment, student expulsion 2020-62S was moved to a separate agenda item so that it would be voted on after off-air discussion.

11. Meeting Minutes
2020-0305 Board Evaluation Work Session.pdf
2020-0310 SB Meeting.pdf
2020-0310 SB Workshop.pdf
2020-0312 Joint Audit Committee.pdf
F. Financial Services
12. Financial Statements for the Period Ending December 31, 2019
Financial Statements for December 31, 2019.pdf
13. Operating Fund Budget Amendment #5 for January 31, 2020
Budget Amendment #5 - January 31, 2020.pdf
14. Land lease agreement between the School Board of Brevard County and the Brevard County Board of County Commissioners, Fire Rescue Department
Land Lease Agreement between SBBC and BOCC Fire Rescue.pdf
15. Property Disposal
Board Report 03-24-2020.pdf
Board Report Letters 03-24-2020.pdf
F. Human Resources
16. Instructional Staff Recommendations
Instructional Staff 03-24-20.pdf
17. Support Staff Recommendations
Support Staff 03-24-20.pdf
18. Specialist - Safety & Security Support Personnel
F. Secondary Office of Leading and Learning
19. Field Trip - Rockledge High School's Varsity Football Team, Cheerleading Team, and Band to Buford and Atlanta, Georgia
RHS Football vs Cedar Grove - August 2021 - Tentative Itinerary.pdf
RHS Cheer Team- Georgia Aug. 2021 Tentative Itinerary.pdf
RHS Band - Georgia Aug. 2021 Tentative Itinerary.pdf
F. Equity, Innovation & Choice
20. Adult Education Fee Increase
F. Head Start Program
21. Head Start Non-Competitive 5 year Grant – Intent to Apply/Write and Submit – Grant No. 04CH010481
Funding Guidance Letter - Annual no COLA - 04CH010481.pdf
F. Project Management
22. Bayside High School - Facility Renewal - Construction Management Services - SALES SURTAX
Bayside Elevated Walkways GMP Attachments.pdf
23. Merritt Island High School - Facility Renewal - Construction Management Services - SALES SURTAX
Merritt Island GMP Attachments.pdf
24. Southwest Middle School Canopy Renewal Close Out
Southwest OEF 209 200310.pdf
25. Certification of Florida Inventory of School Houses (FISH) Data
FISH Certification.pdf
26. Sale of Grissom Parkway Property - Contract Time Extension
First Amendment to Option Agreement-Grissom Property.pdf
Executed Option Agreement for Sale and Purchase 2019-11-04.pdf
27. Property Lease Renewal for Air Force Weather Monitoring Tower at Whispering Hills
Lease - Whispering Hills Weather Monitoring Station.pdf
28. Meadowlane Cooling Tower Refurbishment - Additional Services - SALES SURTAX
Meadowlane Primary-Intermediate Change Order No. 1.pdf
F. Approval of Consent
29. Approval of Consent
Motion
Amend the recommendation to approve the March 24, 2020 School Board meeting Consent Agenda with the exception of pulling student expulsion 2020-62S from Item F-10 to discuss it unrecorded off-air and vote following the conclusion of other business.
Vote Results ( Approved )
Motion: Katye Campbell
Second: Matthew Susin
Misty Belford - Aye
Katye Campbell - Aye
Tina Descovich - Aye
Cheryl Mcdougall - Aye
Matthew Susin - Aye
Items Pulled for Discussion
G. Action
G. Board Office
30. Student Expulsion - 2020-62S

Board discussion was off-air due to student privacy.

 

Motion
Approve student expulsion(s) for failure to comply with the Stipulation/Conduct Agreement and issue Final Orders confirming each case presented. 2020-62S
Vote Results ( Approved )
Motion: Katye Campbell
Second: Matthew Susin
Misty Belford - Aye
Katye Campbell - Aye
Tina Descovich - Aye
Cheryl Mcdougall - Aye
Matthew Susin - Aye
G. Procurement and Distribution Services
31. Entry of Final Order
2020.03.19 - Petitioner Charter Communications Operating LLC_s Exceptions to Recommended Order of Dismissal (002).pdf
BCSB's Final Order (3-23-20).docx
Formal Bid Protest.pdf
Letter to Debra Babb-Nutcer Esq. with Charter_s Exceptions to the Recommended Order of Dismissal - 2020.03.19.pdf
Order to Show Cause.pdf
Recommended Order of Dismissal.pdf
Respondent's Response to Order to Show Cause and Request for Dismissal.pdf
Response to Petitioner's Exceptions to Recommended Order of Dismissal.pdf
Charter_s Letter to Brevard County School Board_ Attn_ Debra Babb-Nutcher Esq. - 03.23.20.pdf

General Counsel Paul Gibbs read Charter Communications Operating, LLC's statements which had been submitted in lieu of attendance due to social distancing.  Ms. Belford expressed appreciation to the parties for considering social distancing in cooperating with the Board meeting.  Mr. Gibbs explained the process and what yay or nay votes meant on the exceptions and the options available to Board members.

Motion
Approve Exception 1: (Charter Takes Exception with the Conclusion at Page 3 that the Circumstances are not Exceptional therefore Charter Lacks Standing.)
Vote Results ( Rejected )
Motion: Katye Campbell
Second: Tina Descovich
Misty Belford - Nay
Katye Campbell - Nay
Tina Descovich - Nay
Cheryl Mcdougall - Nay
Matthew Susin - Nay
Motion
Approve Exception Number 2: (Charter Takes Exception to the Conclusion on Pages 3 & 4 that Charter has Waived its Right to Protest.
Vote Results ( Rejected )
Motion: Katye Campbell
Second: Cheryl Mcdougall
Misty Belford - Nay
Katye Campbell - Nay
Tina Descovich - Nay
Cheryl Mcdougall - Nay
Matthew Susin - Nay
Motion
Approve the proposed Final Order adopting the Administrative Law Judge's Recommended Order of Dismissal and dismiss Charter Communications Operating, LLC's protest for lack of standing and failure to timely file its challenge to specifications.
Vote Results ( Approved )
Motion: Tina Descovich
Second: Matthew Susin
Misty Belford - Aye
Katye Campbell - Aye
Tina Descovich - Aye
Cheryl Mcdougall - Aye
Matthew Susin - Aye
32. Procurement Solicitations
a - 19-904-B-JW - Temporary Personnel.pdf
b - 19-041-B-JE - Shredding Services.pdf
c - PB-17-P-090-HD - Auction Services 3.4.20.pdf
d - RFP 20-457-P-JE - Marketing & Advertising Services 3.4.20.pdf
e - 18-P-065-HD - Surplus Textbook and Instructional Material Disposal.pdf
f - RFQ 18-Q-035-WH Mental Health Substance Abuse Termination - Agenda Item - Copy.pdf
g-20-607-ss-hd-teacher-created-materials-endeavour_1.pdf
h - PB 18-033-PB-NC A2 - Virco US Communities.pdf
i - 20-328-P-WH - Fiber Wide Area Network.pdf
Motion
Approve the Invitations To Bid (ITBs) below: a) ITB #19-904-B-JW - Temporary Personnel Services - Amendment - Food & Nutrition Services - $Various b) ITB #19-041-B-JE - Shredding Services District-Wide - Bid Assignment - Facilities Services - $N/A Approve the Piggy Back (PB) below: c) PB #17-PB-090-HD - Auction Services - Procurement & Distribution Services - $Revenue Approve the Requests For Proposal (RFPs) below: d) RFP #20-457-P-JE - Marketing & Advertising Services - Government & Community Relations - $72,000.00 - Operating Other e) RFP #18-P-065-HD-A1 - Surplus Textbook and Instructional Material Disposal - Procurement & Distribution Services - $Revenue Approve the Request For Qualificaton (RFQ) below: f) RFQ #18-Q-035-WH - Mental Health, Substance Abuse, and/or Case Managment - Contract Termination - Student Services - $N/A Approve the Sole Source (SS) purchase listed below: g) 20-607-SS-HD - Teacher Created Materials - Elementary Leading & Learning - $59,896.14 - Operating Categorical Approve the Piggy Back (PB) increase below: h) PB 18-033-PB-NC A2 – Virco Contract - US Communities – Procurement & Distribution Services - $2,000,000.00 - $Various Approve the Requests For Proposal (RFPs) Agreement below: i) RFP #20-328-P-WH - Fiber Wide Area Network – Educational Technology - $11,530,458.00 - TBD
Vote Results ( Approved )
Motion: Katye Campbell
Second: Matthew Susin
Misty Belford - Aye
Katye Campbell - Aye
Tina Descovich - Aye
Cheryl Mcdougall - Aye
Matthew Susin - Aye
33. Department/School Initiated Agreements
a - 20-688-A-JE - Nursing Services.pdf
Motion
Approve the Agreement below: a) 20-688-A-JE - Nursing Services - Student Services - $153,531.25 - Special Revenue Federal
Vote Results ( Approved )
Motion: Matthew Susin
Second: Katye Campbell
Misty Belford - Aye
Katye Campbell - Aye
Tina Descovich - Aye
Cheryl Mcdougall - Aye
Matthew Susin - Aye
34. Temporary Delegation of Procurement Authority

There was a great deal of discussion surrounding this item.  Ms. Descovich felt strongly about this item not moving forward. She felt that it would take away Board authority and responsibility as given to them by the voters. Mr. Gibbs explained that there might come a time that more than two Board members  become incapacitated due to the virus and there is a possibility that a Board meeting may be cancelled due to the District's inability to facilitate public comments.  This measure would be temporary and only implemented if School Board meetings are unable to be held and would expire at the next Board meeting.  There was conversation that while that language appeared in the discussion, it was not part of the actual recommendation.  Board discussion ensued. Ms. Campbell made a recommendation to amend the motion to include the discussion language as part of the recommendation.  Mr. Susin made a friendly amendment to include "the incapacitation of Board members or being unable to hold public meetings in the Sunshine."  Ms. McDougall seconded the friendly amendment. General Counsel Gibbs read a completed amended motion so there would not be any confusion.   

 

 

 

Motion
Delegate the School Board of Brevard County, Florida’s approval and signature authority under Board Policy 6320, Procurement and Contracting to the Superintendent or designee, in the event School Board meetings are canceled.
Vote Results ( Not Started )
Motion: Matthew Susin
Second: Katye Campbell
Motion
Delegate the School Board of Brevard County, Florida’s approval and signature authority under Board Policy 6320, Procurement and Contracting to the Superintendent or designee, in the event School Board meetings when three or more members are incapacitated.
Vote Results ( Not Started )
Motion: Matthew Susin
Second: Cheryl Mcdougall
Motion
Amend the motion [Delegate the School Board of Brevard County, Florida’s approval and signature authority under Board Policy 6320, Procurement and Contracting to the Superintendent or designee, in the event School Board meetings are canceled] to incorporate language from the discussion portion of this agenda item [In response to the novel coronavirus (COVID-19) pandemic and the uncertainty of upcoming Board meetings, staff recommends the School Board of Brevard County, Florida temporarily delegate its approval and signature authority under Board Policy 6320, Procurement and Contracting. This delegation of authority will only be implemented if School Board meetings are canceled and expires upon the next occurrence of a regular School Board meeting. The Superintendent or designee shall seek ratification of any procurement items approved using this delegation of authority at the next regularly scheduled School Board meeting] adding to it that it says "in the event school board meetings are cancelled by the Governor; due to incapacitation of board members; or the inability to legally hold public meetings in The Sunshine during the pendency of the State of Emergency from the Governor in Executive Order 20-52.
Vote Results ( Approved )
Motion: Katye Campbell
Second: Cheryl Mcdougall
Misty Belford - Aye
Katye Campbell - Aye
Tina Descovich - Nay
Cheryl Mcdougall - Aye
Matthew Susin - Aye
H. Information
H. Superintendent
35. Draft Resolution Regarding the Extension of the One-Half Cent School Capital Outlay Sales Surtax
RESOLUTION 2020 3-11-2020 - FINAL - 3.23.0 - 7.47 am.docx

Ms. Descovich commented that this is the first sign that the District is looking in this direction.  Approval is not sought this evening, but they will be voting on the ballot language in April.  Dr. Mullins further explained the process.  

H. Equity, Innovation & Choice
36. Recommend the Approval of Pinecrest Academy Space Coast
Pinecrest 2020-2021 contract - FINAL.pdf
I. Staff Reports
J. Additional Public Presentations (If Required)
K. Board Member Reports/Discussion Points
37. Board Member Reports

Ms. McDougall noted that it was National Social Workers Month and thanked our social workers.

L. Superintendent's Report
38. Superintendent's Report

Dr. Mullins expressed appreciation to resource teachers and technology specialists on the work that has been done in preparation for remote education.  He stated that this has all been orchestrated and put together by a very modest team.  The layers and extension of the work that has been done is incredible. 

********************************************

Chairman Belford called for a recess at: 7:46 p.m. to allow time for cameras and recording devices be turned off.  She reconvened the meeting at 8:07 p.m.(off-air) at which point Dr. Soliven and Ms. Moore were asked clarifying questions about the expulsion process.   

*********************************************

M. Adjournment
39. Adjournment

********************************************************

Following the discussion and consequent approval of G-30 - Student Expulsion 2020-62S, Chairman Belford recessed the meeting at 8:18 p.m. in order to bring the video back on line so that the meeting could be adjourned.  She reconvened the meeting at 8:21 p.m. and adjourned the meeting at 8:21 p.m.

********************************************************

For further details pertaining to this meeting, please refer to the published video on the School Board of Brevard County's website (www.brevardschools.org).

Chair: _____________________________________________ Secretary: _________________________________________
Agenda Plus