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March 23, 2021 School Board Meeting
Pinewood Elementary School - Construction Management Services - SALES SURTAX AND SALES SURTAX RENEWAL
Meeting Date(s)
Consent w/o Information - 03/23/2021
Consent Type
Without Information

The sales surtax renewal program at Pinewood Elementary School includes resources in year 1 for additional HVAC work. In preparation for summer construction, Planning & Project Management engaged Cape Design Engineering Company for the design under their continuing contract for mechanical, electrical, plumbing and fire protection (MEP) engineering services. Heard Construction, Inc. was engaged for preconstruction services (subcontractor bidding and development of the Guaranteed Maximum Price (GMP)) under their contract for construction management services. 

During the site visit, it was noted that the canopy over the play area had considerable corrosion and should be evaluated. Cape Design Engineering Company recommended replacement of the structure as repair to its pre-damaged condition would not comply with the 2020 Florida Building Code. As a result this project is included as part of the planned summer construction project. Because of the 12 week lead time for the metal building, Heard Construction, Inc. proposed an "early works" GMP to procure the metal building. The early works GMP was approved by the Board on February 23, 2021. 

Another aspect of the project is the renovation of the open classrooms in Building 1. The Independent Citizens Oversight Committee conceptually approved this addition to the sales surtax renewal plan at their August 19, 2020 meeting. Also included in the project is the classroom LED lighting.  Funding for classroom LED lighting is included in year 2 of the sales surtax renewal plan. However, because the HVAC project involves extensive ceiling work, it is more cost effective to address the walls and the LED lighting concurrently. 

Heard submitted the Guaranteed Maximum Price for the project in an amount not to exceed $1,408,093.97 under their continuing contract for construction management services based on design by Cape Design Engineering under their continuing contract for mechanical, electrical, plumbing and fire protection engineering services. Administration and permitting have been previously budgeted.

The project will be funded through a combination of capital, 2014 sales surtax and 2020 sales surtax renewal. The approximate breakdown is as follows:

 Project Funding 
 HVAC Surtax Renewal   $   1,082,211.10 Combination
 Classroom LED Lighting   $         61,387.73 Surtax Renewal
 Canopy Structure   $      193,527.13 Capital
 Classroom Walls   $         70,968.02 Surtax Renewal
   $   1,408,093.97  
 HVAC funding   
 Surtax Renewal   $      363,746.00  
 2014 Surtax Over $198 Million   $      600,000.00  
 Capital    $      118,465.10  
   $   1,082,211.10  


The project was considered and approved for supplemental sales surtax funding (estimated $600,000)  by the Independent Citizens Oversight Committee at their February 17, 2021 meeting. School Board consideration of the allocation is scheduled for March 9, 2021. 

Board approval is required for purchase orders over $50,000. The standard form of the agreement has been used which does not require legal review. 






Approve the construction budget for the Pinewood Elementary School facility renewal and canopy replacement project in the amount of $1,408,093.97.

Approve the Guaranteed Maximum Price for the Pinewood Elementary School facility renewal and canopy replacement project submitted by Heard Construction, Inc. in an amount not to exceed $1,408,093.97 under their continuing contract for construction management services. 

Authority for Action
F.S. 1001.42
Involves Expenditure of Funds Directly in the Classroom
Source of Funding

Capital Projects
Sales Surtax
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
20/21 $1,408,093.97 Yes 370, 398, 397 0181 Varies 7400 681/687 000
Legal Counsel Review
Susan Hann, P.E., Assistant Superintendent Facilities Services 633-1000 ext. 11446 David Lindemann, AICP, Director Planning & Project Management 633-1000 ext. 11463
Pinewood FR2021 GMP Attachments.pdf
Pinewood Elementary Canopy Structure Evaluation Letter.pdf
Agenda Plus