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March 23, 2021 School Board Meeting
Procurement Solicitations
Meeting Date(s)
Action - 03/23/2021
Consent Type
Without Information

Procurement Services prepares and distributes solicitations in collaboration with the schools and departments. Procurement staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting Procurement Services.


Approve the Invitation To Negotiate (ITN) Cancellation below:

a - ITN 19-380-N-DR - P-Card & E-Payable Services Cancellation - Financial Services - $N/A

Approve the Request For Proposal (RFP) below:

b - RFP 21-250-WH - Technology Partnership - Educational Technology - $80,000,000.00 

Approve the Piggy Back (PB) below:

c - PB 19-371-PB-WH - Mutualink Renewal - District Security - $113,527.08




Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012
Involves Expenditure of Funds Directly in the Classroom
Source of Funding
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
2021 a) $N/A N/A N/A N/A N/A N/A N/A N/A
2021 b) $80,000,000.00 Yes Variable Variable Variable Variable Variable Variable
2021 c)$113,527.08 Yes 100 9670 00410 7730 319 000
Legal Counsel Review
See Attached
Kristine Rodriguez - Director of Procurement & Distribution Services, ext. 11645 Robin Novelli - Chief Operating Officer, ext. 11229
a - ITN 19-380-N-DR P-Card E-Payables Cancellation.pdf
b - 21-250-P-WH - Technology Partnership.pdf
c - 19-371-PB-WH - Mutualink Renewal.pdf
Agenda Plus