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June 30, 2020 School Board Meeting
Contract Time Extension - District School Security
Meeting Date(s)
Consent w/o Information - 06/30/2020
Consent Type
Without Information

The School Board awarded a design build contract to Wharton Smith, Inc. in October 2016 for District school security following a competitive selection process (RFP #17-P-029-DR). Several aspects of the school security program have been completed and a few remain in progress. The original termination date was March 31, 2019. The Board approved a contract time extension to December 31, 2020 at their October 9, 2018 meeting.

The Guaranteed Maximum Price (GMP) for a portion of Cluster C was approved by the Board on December 17, 2019, based on the resources available at the time. The completion of Cluster C will be funded with a combination of existing resources and the FY 20/21 capital plan. Because the Wharton Smith team has done the design, preconstruction and the initial phase of Cluster C, it is in the District's best interest to complete the Cluster C project (estimated at $2.6 million remaining) through Wharton Smith. Amendment #2 is proposed to extend the contract term through December 31, 2021.

Staff discussed the contract extension with legal counsel and procurement. The recommendation is to extend the contract time for the purpose of completing already planned security work (primarily Cluster C). Any new security work would fall under a future solicitation.



Approve Amendment #2 to the District school security contract with Wharton Smith, Inc. for design build services (RFP #17-P-029-DR) to extend the contract term to December 31, 2021. 

Authority for Action
F.S. 1001.42
Involves Expenditure of Funds Directly in the Classroom
Source of Funding

Agenda Item will not Require the Expenditure of Funds
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
Legal Counsel Review
Yes - Review Date: 05/11/2020
Susan Hann, P.E., Assistant Superintendent Facilities Services 633-1000 ext. 11446 David Lindemann, AICP, Director Planning and Project Management 633-1000 ext. 11463
Cluster C budget summary - EXEMPT FROM PUBLIC RECORD.pdf (Confidential)
District School Security Time Extension Amendment No. 2.pdf
Agenda Plus