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June 27, 2023 Board Meeting
Procurement Solicitations
Meeting Date(s)
Action - 06/27/2023
Consent Type
Without Information

Procurement Services prepares and distributes solicitations in collaboration with the schools and departments. Procurement staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

  1. award to the lowest, responsive and responsible bidder or bidders.
  2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
  3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting Procurement Services.


     Approve the Invitations To Bid (ITBs) below:

    a) 23-834-B-DR - Automated External Defibrillators (AED) - Secondary Leading & Learning - $Variable

    Approve the Sole Source (SS) below:

    b) 23-916-SS-WH - Curriculum Associates - iReady - Elementary Leading & Learning - $1,596,735.50 - Operating - Other 

    c) 23-727-SS-LW AccuAir Inc. Bard HVAC Products - Plant Operations & Maintenance - $Variable - Operating - Other

     Approve the Request for Proposal (RFP) below:

    d) 23-646-P- DR - Risk Management & Insurance Broker Services - Employee Benefits & Risk Mgmt. - $Variable - Operating - Other

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012
Involves Expenditure of Funds Directly in the Classroom
Source of Funding

Operating - Other
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
2023  a)$Variable YES Various Various Various Various Various Various
2023  b)$1,596,735.50 YES 100 9810 000020 5100 529 102
2023  c)$Variable YES 100 9562 3920 8100 354 000
2023  d)$Variable YES 100 9855 001164 7900 322 000
Legal Counsel Review
See Attached
Kristine Rodriguez, Director of Procurement ext. 11645 / Rachad T. Wilson, Chief Operating Officer, ext. 11229
A)23-834-B-DR AED.pdf
B)23-916-SS-WH-Curriculum Accociates.pdf
C)23-727-SS-LW-AccuAir Inc..pdf
D)23-646-P-DR Risk Management & Insurance Broker Services.pdf
Agenda Plus