MISSION: TO SERVE EVERY STUDENT WITH EXCELLENCE AS THE STANDARD
|June 16, 2020 School Board Meeting|
COVID-19 Notice: There will be no community attendance at this meeting due to protocols established in response to the COVID-19 pandemic. Public comments will be recorded and played during the public comment portion of the meeting. Advance registration for recorded public comments is required. The link for public participation will be posted on www.brevardschools.org on Friday, June 12, and will close on Monday, June 15, 2020. The meeting will be live streamed on Spectrum Channel 496 and recorded for later viewing.
|A. Call to Order|
|1. Call to Order|
Chairman Misty Belford called the meeting to order at: 9:40 a.m.
Chairman Belford read the following statement:
The June 16, 2020 School Board meeting is now called to order. In consideration of the current health and safety concerns during the COVID-19 pandemic, the School Board continues to modify its meeting processes.
The Educational Services Facility is closed to the public but the Board meeting audio and video are being live-streamed allowing public viewing through our usual channels. Staff members presenting information will come in at the appropriate portion of the meeting.
Community members who wanted to make comments were asked to register in advance on the District web site. Those who registered were called Monday evening and their comments were recorded, limited to 3 minutes each. These comments will be replayed under the public comment section of the agenda.
For added transparency, Ms. Escobar will be calling for the Board’s aye or nay votes for each item requiring a vote.
|A. Roll Call|
|2. Roll Call|
Members Present: Misty Belford, Cheryl McDougall, Tina Descovich, Matt Susin and Katye Campbell
|A. Moment of Silence|
|3. Moment of Silence|
Board members observed a moment of silent reflection and invited the viewing audience to join them.
|A. Pledge of Allegiance|
|4. Pledge of Allegiance|
Chairman Belford led the Pledge of Allegiance.
|A. Board Member/Superintendent Recognitions|
|5. Board Member/Superintendent Recognitions|
|Board Update Re-Opening Task Force.pdf|
Board members utilized this time to recognize students, staff, programs and community members for contributions and impact made to Brevard Public Schools.
|A. Emergency Item|
|A. Adoption of Agenda|
|6. Adoption of Agenda|
Superintendent Dr. Mark Mullins read into record the changes made to the agenda since being released to the public on Tuesday, June 9, 2020.
|A. Administrative Staff Recommendations|
|B. Recognition of Visitors/Guests/Staff|
|7. Budget Update|
|20 BPS Financial Data 06162020 (002).pdf|
|Lesinski PP - 6.16.2020.pdf|
Cindy Lesinski, Chief Financial Officer, introduced Rick Collins. Mr. Collins has many years of auditing and financial experience. He most recently retired from his position of Chief Financial Officer of Orange County Public Schools and now works with the Florida Association of District School Superintendents where he shares his expertise with helping new superintendents get a better understanding of school budgets and the budgeting process. Mr. Collins has been providing mentorship to Ms. Lesinski upon her arrival and Ms. Lesinski expressed her sincere gratitude. Mr. Collins began presenting his deep dive analysis of Brevard's budget which included an analysis of historical data and a review of the 2020-21 final conference report data. His summary concluded: Some expenditure by object differences with peers, but nothing significant; Some expenditure by function differences with peers, but nothing significant; FCR analysis indicates consistency of operations over time and slightly below state average; Total funds compression adjustment is less because funding is better, but also because of proration; Overall funding per student for FY2021 is comparable to peer districts and is below state average; BPS would receive an additional $7.9 million if funded at state average per student and funding for FY 2021 may change rapidly based on future actions.
Ms. Lesinski began her presentation and explained that even before the pandemic, BPS faced a triple challenge 1) A high bar for student learning and excellence 2) Unsustainable cost structures and 3) Declining revenue. She stated that as the pandemic grows, we have to plan for uncertainty in the 20-21 and 21-22 school years. She presented a chart outlining FTE growth. While the number of students increase, the number of public school students decline for the third year in a row while the charter schools continue to grow. She commented that an enrollment problem is a money problem for us.
Ms. Lesinski provided a slide which showed a 2020-2021 revenue review. It indicated a shortfall from the conference report of $1,201,596. However, she noted that the budget has still not been signed by the Governor. She discussed the challenges we face with our self-insured health plan. She stated that at a minimum, the District/Board must address a $4.7million recurring shortfall for FY20-21 in order to remain solvent. She outlined our 2020-2021 current minimum budget needs. There is a minimum projected budget deficit of $7,140,833. She further detailed the challenges we face. She commented that the only certainty is uncertainty. She also provided some information on the Cares Act and what that means to Brevard. She explained that we need to hold steady in the event that we receive a midyear reduction from the state.
Dr. Mullins provided budget shortfall situations. He did want to begin with the Board's charge several months ago to address a Compensation plan. In order to find dollars for compensation, they looked at several possible options to garner dollars. Dual Enrollment is not an option as it is in state statute. They also looked at changing 6 or 7 periods to 5 of 6. However, they found it would require more core teachers and less elective teachers. Graduation requirements would also be impacted. There would be a dramatic cut to all elective programs. They analized a 4 day week and it presented many challenges. They also looked at a "4-Track" Model which is a year round calendar that divides the entire student body into different tracks. The savings comes from the consolidation of schools. They believe it will be difficult to consider for high schools. It would require boundary changes and it will be difficult for families with students of different ages. These options did not seem viable at this time.
Dr. Mullins presented budget cuts in order to meet our budget shortfalls. He briefed the Board and viewing audience on the estimated non-recurring fund balance. Dr. Mullins gave an overview of the budget adoption timeline.
Ms. Descovich was thoroughly grateful for the work the work that has been done. She said that she has never sat in on a presentation that was so well done, so concise and so clear. She wants us to continue to look into the 4 track model. She is concerned about the tech associates and how we will maintain the support. Dr. Mullins acknowledged senior cabinet's work. We have to make difficult decisions.
Ms. Campbell appreciates that there will not be any layoffs.
Ms. McDougall thanked Dr. Mullins for the presentation. She is concerned for the students and the cuts to regional bussing.
Mr. Susin also thanked Dr. Mullins. He is the first superintendent to take on the tough insurance issue. He also struggles with the loss of regional bussing. However, it is a workforce issue for regular routes. It is more than just the $1,000,000 it will save.
Ms. Belford has been a strong proponent of regional bussing especially when area 1 is practically a desert when it comes to choice programs. However, we are at a point where we don't have more to cut without it having some impact. The requirements for busses in light of COVID makes it all the more challenging. Her ask is that we make a commitment with as we move forward with equity with the removal of regional bussing and address the issue of access.
|E. Public Comment|
|8. Public Comments|
Modifications to meeting processes were made in response to the COVID-19 pandemic. Public comments were recorded following advance registration. The link to sign-up was made live on Friday, June 12, 2020 until Monday, June 15, 2020 at 8:00 a.m. Registered persons were called Monday evening to record comments. Those comments were recorded and played during this segment of the meeting.
Callers in order of recording:
Mr. Susin thanked Mr. Colucci for his support. There was some discussion of the student/parent program at THS. Dr. Soliven, assistant superintendent of Secondary Leading and Learning, explained there were not enough students to support having four programs.
|9. Senior Cabinet Reoganization|
|F. Board Office|
|10. Meeting Minutes|
|2020-0526 SB Meeting Minutes Draft.pdf|
|2020-0526 Workshop Minutes Draft.pdf|
|F. Financial Services|
|11. Property Disposal|
|Board Report 06-16-2020.pdf|
|F. Accounting Services|
|12. INVESTMENT PERFORMANCE REPORT FOR QUARTER ENDING MARCH 31, 2020|
|1Q20 Brevard Board Report.pdf|
|F. School Food and Nutrition|
|13. 2020-2021 Meal Price Increase|
|F. Human Resources|
|14. Instructional Staff Recommendations|
|Instructional Staff 06-16-20.pdf|
|15. Support Staff Recommendations|
|Support Staff 06-16-20.pdf|
|16. Administrative & Professional Reappointment Nominations for 2020-2021|
|Administrative and Professional Reappointment FINAL(2).pdf|
|F. Office of Professional Learning and Development|
|17. Brevard County Athletic Coaching Endorsement Program|
|AC Add-On Renewal for 2020-25 Status Report.pdf|
|Athletic Coaching End Pgm 2020.pdf|
|18. Brevard Public Schools ESOL Endorsement Program|
|Add-On Renewal for 2019-20 Status Report.pdf|
|19. Brevard County Program for Add-On Endorsement in Reading Status Report|
|Reading Endorsement Program 2020-2025.pdf|
|F. Head Start Program|
|20. Head Start Monthly Report for the month of April 2020|
|F. Project Management|
|21. Astronaut High School - Additional Construction Management Services|
|Astronaut Change Order No. 1.pdf|
|22. Endeavour Elementary School - Additional Construction Management Services - SALES SURTAX|
|Endeavour Change Order No. 1.pdf|
|23. Space Coast Jr./Sr. High School - Additional Construction Management Services - SALES SURTAX|
|Space Coast Change Order No. 1.pdf|
|24. Titusville High School - Additional Construction Management Services|
|Titusville Change Order No. 1.pdf|
|25. Cocoa High School GMP #2 - Close Out|
|Cocoa JrSrHS GMP #2 OEF-209 200521.pdf|
|26. District School Security GMP #1 Close Out|
|27. Appoint School Board Representative to the City of Cocoa Beach Local Planning Agency|
|28. Appoint School Board Representative to the City of Palm Bay Local Planning Agency|
|29. Viera Elementary School - Additional Construction Management Services|
|Viera Elementary CO#1.pdf|
|F. Approval of Consent|
|30. Approval of Consent|
|Items Pulled for Discussion|
|31. Submit the Extension of One-Half Cent School Capital Outlay Resolution to the Board of County Commissioners for Placement on the November Ballot|
|G. Procurement and Distribution Services|
|32. Department/School Initiated Agreements|
|a - 20-830-BW-HD - HMH ELA.pdf|
|b - 20-833-BW-HD - Educational Learning Systems, Inc..pdf|
|c - 20-777-A-JE - Health First Advent Health Centra Care.pdf|
|d - 19-867-A-WH-A1 - NWEA MAP Growth and Related Services.pdf|
|e - 20-795-A-JE - Brevard Achievement Center.pdf|
|f - 20-742-A-JE - Gulf Coast University.pdf|
|g - 20-606-A-HD Agenda Item AVID PROGRAM 20-21.pdf|
|33. Procurement Solicitations|
|a - 19-545-B-NC - Physical Exams for Bus Drivers - Bid Assignment.pdf|
|b - ITB 20-527-B-NC - Mobile Column Lifts - Reject All Bids.pdf|
|c - 16-P-067-P-WH - Odysseyware Online Licensing.pdf|
|d - RFP-20-004-P-NC Fleet Mgmt Info System (FMIS) Reject All.pdf|
|e - RFQ 18-Q-096-NC - Charter Bus Services - Bid Assignment.pdf|
|f - PB 20-836-PB-NC - Sourcewell - Heavy Duty Vehicle Maintenance.pdf|
|g - PB 18-PB-022-SH - Food Service Supplies and Equipment.pdf|
|h - PB 16-PB-005-CW - Drug & Alcohol Testing Services.pdf|
|G. Administrative Staff Recommendations II|
|34. Administrative Staff Recommendations|
|H. District Operations|
|35. 5771 Search and Seizure|
|5771 Exe. Summ., Current, NEOLA, Redline and Clean (5-19-20).pdf|
|36. 7440.01 Protection of Personnel and Property|
|7440.01 Ex. Summ, Current, NEOLA, Redline and Clean (5-11-20).pdf|
|37. 8406 Reports of Suspicious Activity and Potential Threats to Schools, Facilities, Students, and Employees|
|8406 Exe. Summ., Current, NEOLA, Redline and Clean (5-11-20).pdf|
|38. 8410 Crisis Event Intervention and Response|
|8410 Exe. Summ, Current, NEOLA, Redline and Clean (5-19-20).pdf|
|39. 8410.01 Critical Incident Response|
|8410.01 Exe. Summ., Current, NEOLA, Redline and Clean (5-19-20).pdf|
|40. 8420 Emergency Evacuations of Schools|
|8420 Exe. Summ., Current, NEOLA, Redline and Clean (5-19-20).pdf|
|I. Staff Reports|
|J. Additional Public Presentations (If Required)|
|K. Board Member Reports/Discussion Points|
|41. Board Member Reports|
|L. Superintendent's Report|
|42. School Reopening Update|
|Board Update Re-Opening Task Force.pdf|
Dr. Mullins said that the main focus is the safe return to school for our students and staff. He discussed the back to school task force that had been put into place and outline the priorities. He proceed to give an overview of the DOE's reopening schools and the CARES Act. He also discussed virtual school opportunities and the timeline for application.
Discussion ensued regarding graduations, as well as participation in athletics.
Hearing no further discussion, Chairman Belford adjourned the meeting at: 1:29 p.m.
For more details about the meeting, you may view the recording here.
|Chairman: _________________________________ Secretary: ___________________________________|
INSTITUTION: ARTICLE IX - SECTION 1. Public education. - The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its borders. Adequate provision shall be made by law for a uniform, efficient, safe, secure, and high quality system of free public schools that allows students to obtain a high quality education and for the establishment, maintenance, and operation of institutions of higher learning and other public education programs that the needs of the people may require.
ADDRESSING THE BOARD:
NOTE: If a person decides to appeal any decision made by the Board with regard to any matter considered at this meeting, he/she will need a record of the proceedings and, for such purposes, may need to ensure that a verbatim record of the proceedings is made and that the record includes the testimony and evidence upon which the appeal is to be based.
NOTE: Sensory and mobility impaired persons seeking assistance for participation in any meeting, conference, or seminar should contact Tina Snyder, Manager, Professional Standards, five days prior to the meeting date. Ms. Snyder may be reached at 321-631-1000, ext. 11226 (voice) or firstname.lastname@example.org (email).
NOTE: This publication can be made available to persons with disabilities in a variety of formats, including large print, DVDs and Braille. Telephone or written requests should include your name, address, and telephone number. Requests should be made to School Board Office, 2700 Judge Fran Jamieson Way, Viera, FL 32940-6699, (321) 633-1000, ext. 11412 at least two (2) weeks prior to the time you need the publication.<br><br>
NOTE: Brevard Public Schools Television (BPS-TV) will broadcast this meeting live on Spectrum cable channel 496. BPS-TV will replay the meeting Sunday, Monday, Thursday and Friday at 12:30 p.m.,Tuesday at 5:00 p.m. Wednesday at 7:30 p.m. and Saturday at 2:30 p.m. Board meetings are also available as streaming video on the district web page at www.brevardschools.org.