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June 16, 2020 School Board Meeting
Title
Procurement Solicitations
Meeting Date(s)
Action - 06/16/2020
Consent Type
Without Information
Discussion

Procurement Services prepares and distributes solicitations in collaboration with the schools and departments. Procurement staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting Procurement Services.

Recommendation

Approve the Invitations To Bid (ITBs) below:

a) ITB 19-545-B-NC - Physical Examinations for School Bus Drivers - Bid Assignment - Transportation Services - $N/A

b) ITB 20-527-B-NC - Mobile Column Lifts - Reject All Bids - Transportation Services - $N/A 

Approve the Requests For Proposal (RFPs) below:

c) RFP 16-P-067-WH - Competency Based Diploma and Credit Retrieval Program - Second Renewal - Student Services - Approx. $246,350.00 - Operating Categorical

d) RFP 20-004-P-NC - Fleet Management Information System (FMIS) - Reject All Responses - Transportation Services - $N/A

Approve the Request For Qualificaton (RFQ) below:

e) RFQ 18-Q-096-NC - Charter Bus Services - Bid Assignment - Procurement & Distribution Services - $N/A

Approve the Piggy Backs (PBs) below:

f) PB 20-836-PB-NC - Sourcewell: Heavy Duty Vehicle Maintenance Equipment - Transportation Services - $297,840.00 - Capital Projects

g) PB 18-PB-022-SH - Food Services Supplies & Equipment - Award Increase - Food & Nutrition Services - $Various

h) PB 16-PB-005-CW - Drug & Alcohol Testing Services - Bid Assignment - Transportation Services - $N/A

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012
Involves Expenditure of Funds Directly in the Classroom
No
Source of Funding
Operating - Categorical
Capital Projects
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
2020 a) $N/A N/A N/A N/A N/A N/A N/A N/A
2020 b) $N/A N/A N/A N/A N/A N/A N/A N/A
2020 c) $246,350.00 Yes 100 9295 000582 5100 365 000
2020 d) $N/A N/A N/A N/A N/A N/A N/A N/A
2020 e) $N/A N/A N/A N/A N/A N/A N/A N/A
2020 f) $297,840.00 Yes 370 9640 305626 7400 689 000
2020 g) $Various Yes Various Various Various Various Various Various
2020 h) $N/A N/A N/A N/A N/A N/A N/A N/A
Legal Counsel Review
See Attached
Contact
Kristine Rodriguez - Director of Procurement & Distribution Services, ext. 11645 Robin Novelli - Chief Operating Officer, ext. 11229
Attachments
a - 19-545-B-NC - Physical Exams for Bus Drivers - Bid Assignment.pdf
b - ITB 20-527-B-NC - Mobile Column Lifts - Reject All Bids.pdf
c - 16-P-067-P-WH - Odysseyware Online Licensing.pdf
d - RFP-20-004-P-NC Fleet Mgmt Info System (FMIS) Reject All.pdf
e - RFQ 18-Q-096-NC - Charter Bus Services - Bid Assignment.pdf
f - PB 20-836-PB-NC - Sourcewell - Heavy Duty Vehicle Maintenance.pdf
g - PB 18-PB-022-SH - Food Service Supplies and Equipment.pdf
h - PB 16-PB-005-CW - Drug & Alcohol Testing Services.pdf
Agenda Plus