June 16, 2020 Rule Development Workshop/Policies Work Session

COVID-19 Notice:  Current meeting protocols will prohibit community attendance.  Advance registration for recorded public comments on the policies for Rule Development is required.  The link for public participation will be posted on www.brevardschools.org on Friday, June 12, and will close on Monday, June 15, 2020.  Comments will be played during public comment portion of the workshop. The workshop and work session will be live streamed on Channel 496, our YouTube Channel as well as be recorded for later viewing.

The School Board of Brevard County met for a Rule Development Workshop and Policy Work Session on Tuesday, June 16, 2020.  Notice of the meeting was advertised in the Thursday, May 28, 2020 edition of The Eagle and in the Thursday, June 4, 2020 edition of The Eagle.  Affidavits of publication are available in the Board Office.

Opening Exercises
1. Opening Exercises

Chairman Belford called the Rule Development and Policy Work Session to order at 8:34 a.m. and read the following statement:


"We are continuing with modifications to our workshop processes to address the health and safety concerns as a result of the COVID-19 emergency.  Today, Board members will assemble in the Board Room without community attendance. The public may join us via our usual streaming channels.  We will invite staff members in one at a time when appropriate. A registration link for public comments regarding the policies under Rule Development was placed on the District website on Friday, June 12, 2020 and left up until Monday, June 15, 2020 at 8:00 a.m.  Anyone who registered for public comments would have been called Monday evening beginning at 5:30 p.m.



Roll Call
2. Roll Call

Members Present:  Misty Belford, Cheryl McDougall, Tina Descovich, Matt Susin and Katye Campbell

Pledge of Allegiance
3. Pledge of Allegiance

Chairman Belford led the Pledge of Allegiance.

Order of Business
Rule Development (Policy)
4. 5771 Search and Seizure
5771 Exe. Summ., Current, NEOLA, Redline and Clean (5-19-20).pdf

Chairman Belford read the list of policies under Rule Development explaining that Board members first discussed these policies during the policy work session held on May 12, 2020. No persons registered to make comments on policies, 5771, 7440.01, 8406, 8410, 8410.01 or 8420.  No Board member had anything further to add.  Chairman Belford concluded the Rule Development Workshop at 8:37 a.m.

5. 7440.01 Protection of Personnel and Property
7440.01 Ex. Summ, Current, NEOLA, Redline and Clean (5-11-20).pdf
6. 8406 Reports of Suspicious Activity and Potential Threats to Schools, Facilities, Students, and Employees
8406 Exe. Summ., Current, NEOLA, Redline and Clean (5-11-20).pdf
7. 8410 Crisis Event Intervention and Response
8410 Exe. Summ, Current, NEOLA, Redline and Clean (5-19-20).pdf
8. 8410.01 Critical Incident Response
8410.01 Exe. Summ., Current, NEOLA, Redline and Clean (5-19-20).pdf
9. 8420 Emergency Evacuations of Schools
8420 Exe. Summ., Current, NEOLA, Redline and Clean (5-19-20).pdf
Policy Work Session
10. 5610 Removal, Suspension and Expulsion of Students
5610 Exec. Summary Current NEOLA Redline and Clean (6-8-20).pdf

Chairman Belford explained that the policy work session is the Board's opportunity to ask questions and request revisions.  Chris Moore, Assistant Superintendent of Student Services, provided the Executive Summary of revisions. Ms. Moore explained that the changes were substantial and she felt it required a little bit of discussion.


Ms. Campbell asked about letter B and the part that mentions the procedures set forth in 5605.  She did not see any procedures and asked if they should be included.  Ms. Moore summarized that the policies and procedures will be coming to them once received from the State.  It is a very hefty document.  Ms. Campbell  questioned whether the definition of C (4) should match the definition in G.  Ms. Moore stated she would make the change.


There were a lot of changes to G.  Ms. Moore commented that they added a lot of process which they don't normally do in policy. She said that the Board had mentioned an additional Board hearing between the appeals process and the hearing where a decision is made.  Mr. Gibbs provided clarification, that he believed it had been discussed to have a pre-board hearing with just one of the Board members (whoever was going to chair the expulsion hearing) to discuss the issues that are going to be heard by the board and/or try to resolve it before going to the full board hearing. Mr. Gibbs said that he had met with almost every Board member  and they were fine with doing the pre-hearing portion. However, if Board members determine they do not want it; it can be taken out. Dr. Stephanie Soliven, assistant superintendent of Secondary Leading and Learning, said that while she did not feel it was a necessary step to the process, she would support the direction of the Board. Ms. Descovich was worried about the length of time it would add.  Mr. Susin asked about the timeline.  Mr. Gibbs said it could happen anytime before the expulsion hearing. There was more discussion and clarification. 


Consensus for moving forward was to put into policy that either party (Board/District/Student Representative) may request a pre-hearing conference to determine what is being challenged and there can be mediation as an outcome. The Board member who serves during the pre-board hearing will preferably be one of the two Board members not assigned to the expulsion hearing and cannot render judgement during the pre-conference hearing.  Additionally, it will be best served if not in the Board member's respective district. The pre-hearing conference will include a representative of the District, the Board representative the student representative and General Counsel.


There was some discussion surrounding language and suspensions as well as drug testing.  Ms. Moore said that she will put into the policy that students will be drug tested at the ALC and the home school and leave out a timeline.


Ms. Belford asked about changes to expulsion forms.  Mr. Gibbs said he has some samples that he will show to Dr. Soliven.


Chairman Belford recessed the work session at 9:29 a.m. in order to convene the School Board meeting.  The policy work session will be reconvened following the adjournment of the School Board meeting.

11. 7110 Student Accommodation
7110 Exec. Summary, Current, NEOLA, Redline, Clean and Admin. Procedures (5-27-20).pdf
Summary of Changes to Facilities Student Accommodation Polices and Procedures (Rec'd 5-27-20).pdf
Related Board Policies 5120 and 5121 (5-27-20).pdf

Chairman Belford resumed the policy work session at 1:34 p.m.

Sue Hann, assistant superintendent of Facilities Services provided the Executive Summary and provided the substantive changes.  Ms. Campbell commented that we need to change the Administrative Procedures to reflect the correct position title.  Ms. Hann stated she would take care of it.

12. 7120 Criteria for Balancing School Membership to Capacity
7120 Exec. Summary, Current, Redline and Clean (5-27-20).pdf
Summary of Changes to Facilities Student Accommodation Polices and Procedures (Rec'd 5-27-20).pdf
Related Board Policies 5120 and 5121 (5-27-20).pdf

Ms. Hann clarified the reason for the repeal of this policy.

13. 9800 Charter Schools
9800 Exec. Summary, Current, NEOLA, Redline and Clean (5-7-20).pdf

Stephanie Archer, assistant superintendent of Equity, Innovation and Choice, provided the Executive Summary.  There were no questions from the Board.

Closing Remarks
14. Adjournment

Chairman Belford adjourned the meeting at: 1:48 p.m.

For more details regarding the meeting please visit the published video found here.

Chairman: ______________________________________________ Secretary: ______________________________________________
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