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June 14, 2022 School Board Meeting
Educational Services Facility - HVAC for Tech Rooms - Construction Management Services - SALES SURTAX
Meeting Date(s)
Consent w/o Information - 06/14/2022
Consent Type
Without Information

The 2020 sales surtax plan includes District-wide investment in air conditioning for tech rooms. The project scope is to provide mini-split units to air condition tech rooms which typically generate much more heat. This allows a smaller unit to focus additional air conditioning in tech rooms. This approach is more energy efficient and also provides redundancy for making sure the technology equipment remains cool and functional.

Several aspects of the 2014 sales surtax facility renewal project at the Educational Services Facility (ESF) are currently underway including HVAC renewal.  Since Heard Construction is already on site with HVAC subcontractors, an owner-directed change order was requested to install the mini-split units in seven tech rooms at ESF.  The change order amount is $104,701.96 and also includes a contract time extension of 92 days related to material delays. The project will be funded through 2020 sales surtax renewal and contingency (surtax) available from within the HVAC project. Administration and permitting costs are already budgeted. 

Board approval is required for change orders exceeding $50,000 (cumulative) or 10% of the initial contract amount.   The standard agreement template has been used, which does not require legal review.



Increase the total construction budget for air conditioning the tech rooms at ESF in the amount of $104,701.96.

Approve the owner-directed Change Order #1 submitted by Heard Construction, Inc. to install air conditioning in the tech rooms at ESF in the amount of $104,701.96 and a contract time extension of 92 days.

Authority for Action
F.S. 1001.42
Involves Expenditure of Funds Directly in the Classroom
Source of Funding

Sales Surtax
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
21/22 $104,701.96 Yes 397/398 9860 520600 7400 681/687 000
Legal Counsel Review
Susan Hann, P.E., Assistant Superintendent Facilities Services 633-1000 ext. 11446 David Lindemann, AICP, Director of Planning and Project Management 633-1000 ext. 11463 Chris Ault, ET Projects and Technology Manager 633-1000 ext. 11777
ESF HVAC Renewal Change Order #1 Attachments.pdf
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