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June 14, 2022 School Board Meeting
Title
Procurement Solicitations
Meeting Date(s)
Action - 06/14/2022
Consent Type
Without Information
Discussion

Procurement Services prepares and distributes solicitations in collaboration with the schools and departments. Procurement staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

  1. award to the lowest, responsive and responsible bidder or bidders.
  2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
  3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting Procurement Services.

Recommendation

Approve the Piggy Backs (PBs) below:

a - PB 21-296-PB-WH - Instructure - Canvas - Renewal - Educational Technology - $Variable

b - PB 22-304-PB-MC - ALC Transportation Solutions - Student Services - $75,000.00 - Special Revenue Federal

c - PB 22-775-PB-MC - Johnson Control Inc., HVAC Products and Services - Facilities Services - $Variable - Operating Other

d - PB 22-786-PB-DR - Sourcewell Class 4-8 Chassis with Related Equipment, Accessories and Services - Facilities Services - $167,931.00 - Capital Projects

e - PB 22-485-PB-JW - Sourcewell SofSurface Playground Ground Materials - Facilities Services - $2,100,000.00 - Capital Projects

Approve the Request For Proposal (RFP) below:

f - RFP 22-498-P-JE - ESE Teachers, Board Certified Behavior Analysts and Behavior Technicians - Student Services - $1,000,000.00 - Operating Other

Approve the State Contract (SC) below:

g - SC 20-661-SC-SH - Flooring Materials with Related Supplies and Services - Facilities Services - $Variable - Capital Projects

Approve the Sole Sources (SSs) below:

h - SS 22-777-SS-MC - ABB Frequency Drive for HVAC - Facilities Services - $Variable - Operating Other

i - SS 22-801-SS-HD - Tobii Dynavox - Student Services - $57,456.00 - Special Revenue Federal

j - SS 22-814-SS-HD - Benchmark Education Company - Student Services - $141,669.00 - Special Revenue Federal

k - SS 22-817-SS-MC - AccuAir Bard HVAC Equipment - Facilities Services - $Variable - Operating Other

l - SS 22-842-SS-HD - Benchmark Education Company - Student Services - $173,400.00 - Special Revenue Federal

 

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012
Involves Expenditure of Funds Directly in the Classroom
No
Source of Funding

Operating - Other
Capital Projects
Special Revenue - Federal
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
2022 a) $Variable Yes TBD TBD TBD TBD TBD TBD
2022 b) $75,000.00 Yes 443 9819 449014 9100 312 000
2022 c) $Variable Yes 100 9562 003956 8100 354/511 000
2022 d) $167,931.00 Yes 372 9562 305675 7400 352 000
2022 e) $2,100,000.00  Yes 37x Various 580400 7400 671 000
2022 f) $1,000,000.00 Yes 100 9280 001835 5200 312 254
2022 g) $Variable Yes 445/397/372 Various Various 8100 354 000
2022 h) $Variable Yes 100 9562 003920 8100 354 000
2022 i) $57,456.00 Yes 466 9280 449020 5200 365 111
2022 j) $141,669.00 Yes 422 9280 449014 5200 511 111
2022 k) $Variable Yes 100 9562 003920 8100 354 000
2022 l) $173,400.00 Yes 446 9819 449021 5200 522 111
Legal Counsel Review
See Attached
Contact
Kristine Rodriguez, Director of Procurement & Distribution Services, ext. 11645 Robin Novelli, Chief Operating Officer, ext. 11229
Attachments
a - 21-296-PB-WH - Canvas - Renewal.pdf
b - 22-304-PB-MC ALC Transportation Solutions.pdf
c - 22-775-PB-MC - Johnson Control Inc HVAC.pdf
d - 22-786-PB-DR - Sourcewell Kenworth T800.pdf
e - PB 22-485-PB-JW - SofSurfc Plygrnd Mtl.pdf
f- RFP 22-498-P-JE Agenda and Agreements.pdf
g - 20-661-SC-SH - Flooring Mtl.pdf
h - 22-777-SS-MC - ABB Freq Drives HVAC revised 06022022.pdf
i - 22-801-SS-HD - Tobii Dynavox.pdf
j - 22-814-SS-HD - Benchmark Ed Co. Decodables.pdf
k - 22-817-SS-MC - Accuair Bard HVAC.pdf
l - 22-842-SS-HD - Benchmark Education Company.pdf
Agenda Plus