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June 13, 2023 Board Meeting
Procurement Solicitations
Meeting Date(s)
Action - 06/13/2023
Consent Type
Without Information

Procurement Services prepares and distributes solicitations in collaboration with the schools and departments. Procurement staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

  1. award to the lowest, responsive and responsible bidder or bidders.
  2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
  3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting Procurement Services.


   Approve the Invitations To Bid (ITBs) below:

  a) 23-900-B-AT Athletic Supplies & Equipment Catalog Bid - Procurement & Distribution - $Variable

   b) 20‐760‐B‐SH HVAC Service & Repair – Carrier Price Increase - Plant Operations and Maintenance - $Variable – Operating Others

   c) 23-736-B-LW Gym/Stage Floor Refinishing & Repair - Plant Operations and Maintenance - $Variable – Operating Others  



Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012
Involves Expenditure of Funds Directly in the Classroom
Source of Funding

Operating - Other
Special Revenue - Federal
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
2023      a)$ Variable Various Various Various Various Various Various Various
2023     b)$ Variable  Yes 100 9562 003920 8100 354 000
2023     c)$ Variable Yes 100 9562 003920 8100 354 000



Legal Counsel Review
See Attached
Kristine Rodriguez, Director of Procurement & Distribution Services, ext. 11645 / Mr. Rachad T. Wilson, Chief Operating Officer, ext. 11229
A)ITB 23-900-AT 900 AT ATHLETIC-.pdf
B)20-760-B-SH Agenda for Price Increase (Carrier) sh.pdf
C)23-736-B-LW Gym Stage Floor Refreshing & Repair.pdf
Agenda Plus