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July 29, 2021 Regular/Tentative Budget Hearing Meetings
Title
Procurement Solicitations
Meeting Date(s)
Action - 07/29/2021
Consent Type
Without Information
Discussion

Procurement Services prepares and distributes solicitations in collaboration with the schools and departments. Procurement staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

  1. award to the lowest, responsive and responsible bidder or bidders.
  2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
  3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting Procurement Services.

Recommendation

Approve the Piggy Back (PB) below:

a - 21-491-PB-JW - Paint with Related Supplies, Equipment and Services - Adding Additional Contractor - Facilities Services - $N/A

Approve the InvitationsTo Bid (ITBs) below:

- ITB 21-564-B-JW - Landscape Services - Facilities Services - $225,000.00 - Operating Other

c - ITB 21-506-B-JW - HVAC Water Treatment Service and Supply - Reject All Bids - Facilities Services - $N/A

Approve the Request for Proposal (RFP) below:

d – RFP 21-446-P-KR - Flexible Spending Account (FSA), COBRA, and Retiree Billing Administration Services– Employee Benefits & Risk Management - $Variable – Other Sources

 

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012
Involves Expenditure of Funds Directly in the Classroom
No
Source of Funding

Operating - Other
Other Sources
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
2021 a) $N/A N/A N/A N/A N/A N/A N/A N/A
2021 b) $225,000.00 Yes 100 9562 002949 8100 354 000
2021 c) $N/A N/A N/A N/A N/A N/A N/A N/A
2021 d) $Variable Yes Various Various Various Various Various Various
Legal Counsel Review
See Attached
Contact
Kristine Rodriguez - Director of Procurement & Distribution Services, ext. 11645 Robin Novelli - Chief Operating Officer, ext. 11229
Attachments
a - PB 21-491-PB-JW Paint with Related Supplies Equipment and Srvs PPG.pdf
b - ITB 21-564-B-JW Landscape Services.pdf
c - ITB 21-506-B-JW Water Treatment Service and Supply.pdf
d - RFP 21-446-P-KR - FSA COBRA and Retiree Billing.pdf
Agenda Plus