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January 19, 2021 School Board Meeting
Title
Transportation Diesel Exhaust Fluid (DEF) Tank Project - Construction Management Services
Meeting Date(s)
Consent w/o Information - 01/19/2021
Consent Type
Without Information
Discussion

The project is to furnish and install 660 gallon diesel exhaust fluid (DEF) tanks for six (6) fueling sites. Newer model diesel vehicles introduce DEF into the exhaust system to break down nitrogen oxide gases into nitrogen and water vapor. DEF is required on newer diesel buses and heavy duty trucks.

Currently, the bus shops are using 330 gallon portable totes for DEF for buses and diesel vehicles. A tote lasts about 2-3 weeks.This project will place DEF cubes at the fueling sites, so that drivers can dispense DEF through the FuelMaster system, which tracks usage.  Approximately 50% of the current bus fleet requires DEF, but that percentage will grow as new buses are added to the fleet. 

Canaveral Construction Co., Inc. has submitted a Guaranteed Maximum Price in an amount not to exceed $138.764.87 for the project under their continuing contract for construction management services. Administration and permitting costs are estimated at $8,000. 

This project is funded in the FY 21 capital budget.

The standard form of the agreement was used which does not require legal review. 

Board approval is required for purchase orders over $50,000.

 

Recommendation

Approve the project construction budget in the amount of $146,764.87 to furnish and install 660 gallon diesel exhaust fluid (DEF) tanks for six (6) fueling sites.

Approve the Guaranteed Maximum Price in an amount not to exceed $138,764.87 submitted by Canaveral Construction Co., Inc. under their continuing contract for construction management services to furnish and install 660 gallon diesel exhaust fluid (DEF) tanks for six (6) fueling sites.

Authority for Action
F.S. 1001.42
Involves Expenditure of Funds Directly in the Classroom
No
Source of Funding

Capital Projects
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
20/21 $138,764.87 Yes 371 9640 305675 7400 671 000
20/21 $8,000 Yes 371 9640 305675 7400 686 000
Legal Counsel Review
No
Contact
Susan Hann, P.E., Assistant Superintendent Facilities Services 633-1000 ext. 11446 David Lindemann, AICP, Director Planning and Project Management 633-1000 ext. 11463 Dr. Michael Miller, Director Transportation Services 633-3080
Attachments
DEF Tank GMP Attachments.pdf
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