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January 19, 2021 School Board Meeting
Title
Oak Park Elementary School - Emergency Generator Enclosure Grant Modification and Construction Management Services
Meeting Date(s)
Consent w/o Information - 01/19/2021
Consent Type
Without Information
Discussion

The District staff has been working in partnership with Brevard County Emergency Management staff and the State Division of Emergency Management to construct an enclosure for a generator (supplied by Brevard County) at Oak Park Elementary School. The purpose of the generator is to provide a source of back-up power when the school is used as a shelter. 

In October, 2019 the School Board approved a Grant Agreement with the State Division of Emergency Management to fund the generator enclosure project. The original project budget (from 2016 when the project was conceived) was $210,000 including design, construction and administrative costs. As the design has progressed and the construction requirements evolved, the total cost for the project is now $489,534.52 . Additional cost items include a new electrical service and transformer to the school and a new auxiliary fuel tank.

The scope of work and the design requirements have been discussed in detail with the County and State personnel. The State Division of Emergency Management has agreed to fund the entire project. The attached Modification to Subgrant Agreement increases the State's funding to $489,534.52  and extends the performance period to September 30, 2021.   The grant will cover the costs for construction, design, preconstruction and administration.

Canaveral Construction Co., Inc. has submitted a Guaranteed Maximum Price for the construction in an amount not to exceed $447,291.72 under their continuing contract for construction management services, based on a design by TLC Engineering Solutions, Inc. under their continuing contract for mechanical, electrical, plumbing and fire protection engineering services. The design has been approved by the State.

Board approval is required to execute the Modification to Subgrant Agreement and for purchase orders over $50,000.

Legal counsel has reviewed the Modification to the Subgrant Agreement. The standard form of the construction services agreement has been used and does not require legal review. 

This is a reimbursement grant. The District will be reimbursed for design, preconstruction services, construction and limited administrative and permitting costs. 

 

Recommendation

Approve the total project budget for the Oak Park Elementary emergency generator enclosure in the amount of $489,534.52.

Approve the Modification to Subgrant Agreement to increase the project budget to $489,534.52 and extend the performance period to September 30, 2021 .

Approve the Guaranteed Maximum Price submitted by Canaveral Construction, Co., Inc. in the amount not to exceed $447,291.72 for the Oak Park Elementary emergency generator enclosure. 

Authority for Action
F.S. 1001.42
Involves Expenditure of Funds Directly in the Classroom
No
Source of Funding

Other Sources
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
20/21 $447,291.72 Yes 389 0051 007930 7400 681, 687 000
20/21 $42,242.80 Yes 389 0051 007930 7400 684,686 000
Legal Counsel Review
Yes - Review Date: 12/11/2020
Contact
Susan Hann, P.E., Assistant Superintendent Facilities Services 633-1000 ext. 11446 David Lindemann, AICP, Director Planning & Project Management 633-1000 ext. 11463
Attachments
Oak Park Generator GMP Attachments.pdf
Oak Park Generator Grant Modification Agreement.pdf
Agenda Plus