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January 19, 2021 School Board Meeting
Title
Procurement Solicitations
Meeting Date(s)
Action - 01/19/2021
Consent Type
Without Information
Discussion

Procurement Services prepares and distributes solicitations in collaboration with the schools and departments. Procurement staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations. Detailed

Recommendation

Approve the Invitations To Bid (ITBs) below:

a) ITB 21-244-B-NC - Food Service Refrigeration, Equipment Repair and Preventative Maintenance - Facilities Services - $Various

Approve the Piggy Backs (PBs) below:

b) PB 21-274-PB-WH - Recapped & New Tires and Related Services - Transportation Services - $750,000.00 - Operating Other

c) PB 19-053-PB-SH-A1 - MRO Supplies & Related Services - Fastenal - Facilities Services - $Various

Approve the State Contract (SC) below:

d) SC 21-33-SC-WH - Apple Computer Hardware and Related Services - Educational Technology - $Various

Approve the Request for Proposal (RFP) below:

e) RFP 21-271-P-KR – Employee Benefits Consultant, Actuarial Services, and Broker of Record Services – Employee Benefits and Risk Management - $187,300.00 – Other Sources

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012
Involves Expenditure of Funds Directly in the Classroom
No
Source of Funding

Operating - Other
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
2021 a) $Various Yes 100 9562/9660 003922/003935 8100 354 000
2021 b) $750,000.00 Yes 100 9640 001002 7800 560 000
2021 c) $Various Yes Various Various Various 7400 Various Various
2021 d) $Various Yes Various Various Various Various Various Various
2021 e) $187,300.00 Yes 731 9850 001002 7730 312 000
Legal Counsel Review
See Attached
Contact
Kristine Rodriguez - Director of Procurement & Distribution Services, ext. 11645 Robin Novelli - Chief Operating Officer, ext. 11229
Attachments
a - ITB 21-244-B-NC - Food Service Refrigrtn, Eqpmt Repair, Maint.pdf
b - 21-274-PB-WH Recapped & New Tires.pdf
c - PB 19-053-PB-SH-A1 MRO Supplies Related Services - Fastenal.pdf
d - 21-333-SC-WH - Apple Computer Hardware - $Variable.pdf
e - RFP 21-271-P-KR - Employee Benefits Cons, Actuarial Svcs, and Broker Record.pdf
Agenda Plus