The facility renewal project at Coquina Elementary was constructed in summer 2018 and was funded through sales surtax and capital allocation because the extensive HVAC work required exceeded the sales surtax budget. The sanitary sewer system renewal is included in the sales surtax renewal plan (year 1), but the work is more extensive than anticipated based on investigative work that is ongoing.  The project manager has also identified electrical upgrades that need to be done at the school. 

Heard Construction, Inc. has submitted a Guaranteed Maximum Price (GMP) for the project in an amount not to exceed $968,971.17 based on a design by OCI Associates, Inc. under their continuing contract for mechanical electrical and fire protection engineering services. Administration and permitting services are estimated at $20,000.

The project (design and construction) will be funded through programmed 2020 sales surtax renewal funds ($228,032) and supplemental funding from the 2014 sales surtax revenue over the $198 million program target. The Independent Citizens Oversight Committee considered and recommended approval of the supplemental sales surtax funding (up to $1.4 million) for Coquina Elementary facility renewal at the February 17, 2021 meeting and the December 8, 2021 meeting. Approximately $950,000 is needed for design, preconstruction and construction. The remainder will be reprogrammed for other projects once the sewer investigation (scheduled over winter break) is complete and confirmed no additional scope is needed. 

Board approval is required for purchase orders over $50,000. The standard agreement template has been used, which does not require legal review.

Approve the total construction budget in the amount of $988,971.17 for the sanitary sewer and electrical renewal project at Coquina Elementary School.

Approve the Guaranteed Maximum Price submitted by Heard Construction, Inc. in an amount not to exceed $968,971.17 under their continuing contract for mechanical electrical and fire protection engineering services for the sanitary sewer and electrical renewal project at Coquina Elementary School.

Approve the allocation of up to $950,000 from the 2014 sales surtax revenue over the $198 million program target. This will also cover design and preconstruction costs previously paid/encumbered with capital funds.