Agenda Plus - January 14, 2020 - Regular School Board Meeting

January 14, 2020 - Regular School Board Meeting

Title
Procurement Solicitations

Meeting Date(s)
Action - 01/14/2020

Consent Type
Without Information

Discussion

Procurement Services prepares and distributes solicitations in collaboration with the schools and departments. Procurement staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

1. award to the lowest, responsive and responsible bidder or bidders.
2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting Procurement Services.

Recommendation

Approve the Invitations To Bid (ITBs) below:

a - ITB 20-272-B-SH - Door & Lock Hardware Discount Catalog Bid - Facilities Services - $75,000.00 - Operating Other

b - ITB 20-265-B-JW - Plumbing Contractor Services - Reject All Bids - Facilities Services - $N/A

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding

Operating - Other

Financial Impact

FY	Amount	Budgeted	Fund	Cost Center	Project	Function	Object	Program
2020	a) $75,000.00	Yes	100	Various	002927	8100	511	000

FY	Amount	Budgeted	Fund	Cost Center	Project	Function	Object	Program
2020	b) $N/A	N/A	N/A	N/A	N/A	N/A	N/A	N/A

Legal Counsel Review
No

Contact
Kristine Rodriguez - Director of Procurement & Distribution Services, ext. 11645 Robin Novelli - Chief Operating Officer, ext. 11229

Attachments
a - ITB 20-272-B-SH - Door & Lock Hardware.pdf
b - 20-265-B-JW Plumbing Contractor Services.pdf