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|January 14, 2020 - Regular School Board Meeting|
Sales Surtax Allocation to Facility Renewal
The total projected sales surtax revenue over $198 million is approximately $72 million (through February 2021) assuming revenue trends continue (with no further escalation). Through November 30, 2019, approximately $12.7 million has been received over the $198 million program target.
In August, 2018, the ICOC recommended that the Board adopt an allocation plan of 50% to security, 35% to facility renewal and 15% to Educational Technology. This was based on the experience that eligible security needs were underfunded in the original allocation. To date (based on ICOC recommendation and School Board approval) approximately $9.6 million has already been allocated to security from revenue over $198 million.
The facility assessment and security assessment are both in progress. Preliminary results may lead to an updated recommendation that increases the allocation to facility renewal.
In October 2019, the ICOC And the School Board approved a process to allocate revenue over $198 million on a case by case basis with review by the ICOC and approval by the School Board. The recommended allocations listed below are those where additional capital needs have been identified by staff, typically through the project scoping process. Because there are sales surtax resources available, project scoping is more comprehensive than previous years where budget constraints affected investment and system performance. Allocations (or contingency use) are also being considered for additional work at some of the earlier facility renewal projects.
These recommended allocations were reviewed and approved by the ICOC at their December 11, 2019 meeting. This is a link to the ICOC meeting audio during which these projects were discussed.
Columbia, McAuliffe and Challenger 7
The ICOC and the School Board previously approved an allocation of $7 million to these projects. Since that time, the Board has awarded design and preconstruction services contracts for these projects. The teams have been debating the different approaches to air conditioning at these schools. These are the only three schools in the District utilizing water source heat pumps.
The teams involved in these projects evaluated a like-for-like approach against converting the schools to chilled water. Although the initial costs are higher, all agreed that chilled water is highly preferred considering maintenance and system performance/reliability. A letter from one of the engineers involved in the projects is in the attachments for reference.
The staff is recommending an additional $2 million investment to convert these schools to chilled water system.
Longleaf Elementary School - $250,000
Supplemental funds for the renewal of the building automation system and the central energy plant.
Cocoa Beach Jr./Sr. High School - $1,000,000
Renewal of the building automation system, replacing 2 of 3 chillers (Building 14 and the auditorium) and addressing a code deficiency (lack of parking lot lighting).
Satellite High School - $1,200,000
Supplemental funds for the central energy plant renewal, including conversion to water cooled chillers and building automation system renewal. A recommendation from the engineer of record is included in the attachments.
McNair Middle School - $1,000,000
Supplemental funds for the building automation system renewal, media center rooftop AC units and duct work, gymnasium transformer, fire alarm and intercom renewal.
Mims Elementary School - $1,200,000
Supplemental funds for the building automation system renewal, Building 1 roof top AC units, connecting Building 13 to chilled water, chiller replacement and redundancy. The cafeteria may be expanded in the near future as it is not big enough to support all of the student stations available through a prior classroom addition project.
Edgewood Jr./Sr. High School - $1,600,000
This project is significantly underfunded in Attachment F. Identified facility renewal needs include the building automation system, exterior wall repairs to Buildings 13 and 8, replacement of the media center roof top AC units, connecting Building 13 to chilled water and chiller replacement and redundancy,
Since the December ICOC meeting, staff has received Guaranteed Maximum Pricing for several summer construction projects that also need supplemental funding. A special ICOC meeting is scheduled for January 9 in order to advise the School Board on these projects listed below. These projects are on the School Board's January 14, 2020 agenda for approval of the construction contracts. Projects may also be added prior to the special ICOC meeting as more pricing proposals are anticipated over the break that will be submitted for Board approval January 28.
Cambridge Elementary School - $700,000
The project is significantly under funded in the Sales Surtax Funded Detail Report (Attachment F). Supplemental funds are needed for the basic renewl of HVAC, electrical and plumbing. The building automation system renewal will be a separate project at a later date and will also need additional funding, typically $200,000-$300,000 (not part of this request).
Enterprise Elementary School - $650,000
The project is significantly under funded in the Sales Surtax Funded Detail Report (Attachment F). Supplemental funds are needed for the basic renewl of HVAC, electrical and plumbing.
Titusville High School - $770,000
The project is somewhat under funded in the Sales Surtax Funded Detail Report (Attachment F). Supplemental funds are needed primarily for the renewl of HVAC components (air handling units) that were not included in Attachment F.
Imperial Estates Elementary School - $520,000
The project is somewhat under funded in the Sales Surtax Funded Detail Report (Attachment F). Supplemental funds are needed primarily for the renewl of HVAC components and the building automation system renewal that were not included in Attachment F. The funding request also includes $95,000 for renewal of the existing chiller under a piggyback contract with Tranel
THIS ITEM WILL BE UPDATED FOLLOWING THE SPECIAL ICOC MEETING.
Board action is requested to approve allocation of sales surtax resources over the $198 million to facility renewal projects
Approve the allocation of sales surtax revenue over the $198 million program target to facility renewal projects as summarized below:
|Authority for Action|
F.S. 1001.42, ICOC Charter
|Involves Expenditure of Funds Directly in the Classroom|
Source of Funding
Agenda Item will not Require the Expenditure of Funds
Legal Counsel Review
Susan Hann, P.E., Assistant Superintendent Facilities Services 633-1000 ext. 11446
ICOC recommended facility renewal allocation attachments.pdf