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February 8, 2022 School Board Meeting
Title
Educational Facilities Impact Fee Allocation QE December 31, 2021
Meeting Date(s)
Consent Type
Without Information
Discussion

Brevard County collects educational facilities impact fees from residential development for construction of educational facilities or capital improvements that provide educational capacity in the Impact Fee Benefit District from which the funds were collected.

The funds may be used on capacity projects identified in the Five-Year District Facilities Work Program. The process by which funds are allocated to projects is outlined in the Interlocal Agreement between Brevard County and the School Board. Each Benefit District (North and South) has an Educational Facilities Impact Fee Benefit District Advisory Committee that includes the School Board, County and applicable municipal representatives. Approximately every quarter, the District Advisory Committees make a recommendation to the School Board. The School Board approves or modifies the recommendation and then submits the funding request to Brevard County for approval by the Board of County Commissioners. The process can take 2-4 months before the funds are received by the District.

The Board action requested allocates the impact fee revenue collected through the quarter ending December 31, 2021. The Impact Fee Benefit District Advisory Committees met on January 10, 2022. The Committees' recommendations for new educational facilities impact fees through December 31, 2021 along with the reallocation of funds that were previously approved are attached to this agenda memo and are summarized as follows:

  • Central Area Secondary $3,000,000
  • South Area Elementary School $1,871,465.37
  • North Elementary Capacity $1,861,038.17
  • Debt Service $6,914,266.29

The Central Area Secondary project includes funds that can be used for a classroom building addition at Viera High School as well as funds that can be used for a middle school on the site next to Viera High School (referred to as "Middle School X" in our Five-Year District Facilities Work Program).  Both of the secondary projects were discussed at the November 16, 2021 School Board Workshop on capacity.

In this quarterly cycle, the proposed allocation to debt service is $6,914,266.29.  When using educational impact fees to pay debt for prior construction of student stations, the debt must be related to a project within the impact fee benefit district from which the fees were collected. The Finance Department has confirmed that the proposed use of the funds is in compliance with this requirement as outlined in the Interlocal Agreement and Florida Statutes. This allocation to debt service was not budgeted, so this will result in a reduction in the amount of capital funds used to pay debt service by $6,914,266.29.

Additionally, educational impact fees had been previously allocated to provide for the Cocoa Jr/Sr High School Building Addition project.  This project was completed and not all of the funds were spent that were originally allocated for this project. The recommendation from the Advisory Committees is to reallocate those funds for debt service and for a North Elementary Capacity.  Specifically, staff is investigating adding a building addition at South Lake Elementary School so that an additional class can be added to each grade level in this choice school.  

Finally, educational impact fees had been previously allocated to provide funding for a South Area Elementary School.  As a result of new charter schools and some redistricting efforts, the immediate need for a new school has been delayed for a few years.  Recent state legislation states that impact fees must be spent within 6 years from the time that they are received and records show receipt of $6,877,759.78 on 8/2/2017.  Staff is recommending that the Board reallocate those funds for use on debt service and rebuild the balance for the South Area Elementary School with new funds that become available.  Since this allocation to debt was not budgeted, the new capital funds available are recommended for Middle School X and the future acquisition and construction project that will relocate the Satellite bus facility and the Mid-South transportation/maintenance facility (referred to as "Central Area Transportation/Maintenance Facility" in the Five-Year District Facilities Work Program).  Both of these projects are in the approved Five-Year District Facilities Work Program and were discussed at the November 16, 2021 School Board Workshop on capacity.

Recommendation

Approve the recommendations of the Educational Facilities Impact Fee Benefit District Advisory Committees:

  • Central Area Secondary $3,000,000
  • South Area Elementary School $1,871,465.37
  • North Elementary Capacity $1,861,038.17
  • Debt Service $6,914,266.29

Authorize the Superintendent, or designee, to request Brevard County approve the allocation request and disburse the Educational Impact Fees available through December 31, 2021.

Approve utilizing $4,000,000 in capital funds for the Middle School X and $2,914,266.29 for the Central Area Transportation/Maintenance Facility project pending approval and disbursement of the recommended allocation of educational facilities impact fees by the Brevard County Commission.

Authority for Action
F.S. 1001.42 and Interlocal Agreement with Brevard County
Involves Expenditure of Funds Directly in the Classroom
Source of Funding

Capital Projects
Other Sources
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
                 
Legal Counsel Review
No
Contact
Susan Hann, P.E., Assistant Superintendent Facilities Services 633-1000 ext. 11446, David Lindemann, AICP, Director Planning and Project Management 633-1000 ext. 11463
Attachments
Impact Fee Benefit District Advisory Committee Recommendations 2022-01-10.pdf
Agenda Plus