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February 23, 2021 School Board Meeting
Title
Eau Gallie High School - Construction Management Services (Locker Room Air Conditioning - Additional Services)
Meeting Date(s)
Consent w/o Information - 02/23/2021
Consent Type
Without Information
Discussion

The locker room air conditioning project at Eau Gallie High School was included in the FY 20-21 capital plan. The project was previously designed in 2019 by Construction Engineering Group, Inc. as part of the Eau Gallie High School facility renewal project.

The Board previously approved the Guaranteed Maximum Price (GMP) submitted by Heard Construction, Inc. in an amount not to exceed $418,686.18 under their continuing contract for construction management services. During construction, several issues were discovered that should be addressed as part of the project. These issues (plumbing, electrical and chilled water piping) were not included in the original design/scope of work, necessitating three proposed change orders, detailed as follows:

Change Order #1

  • Evaluation of plumbing system. Demolition of plumbing lines not in service. Relocate water heater tank and recirculation pump.
  • Amount:              $51,546.54
  • Extend substantial completion date to April 16, 2021.

Change Order #2

  • Additional electrical work to include all new emergency lights, new fixtures, replacing fire alarm devices.
  • Amount:              $25,982.75

Change Order #3

  • Additional chilled water piping to connect to the chiller system. The as-built drawings did not accurately reflect the location and size of the existing pipe.
  • Amount:              $34,906.89

Summary:

  • Original Contract Amount:           $418,686.18
  • Total Contract Changes               $112,436.18
  • New Contact Amount                   $531,122.36

The District's Project Manager has validated the necessity for the proposed contract changes. The changes will be funded through capital.

Board approval is required for purchase orders over $50,000. The standard template has been used, which does not require legal review.

 

 

Recommendation

Approve change orders 1, 2 and 3 (total amount $112,436.18 and substantial completion time extension to April 16, 2021) for the locker room air conditioning project at Eau Gallie High School.

 

Authority for Action
F.S. 1001.42
Involves Expenditure of Funds Directly in the Classroom
No
Source of Funding

Capital Projects
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program

20/21

$112,436.18

Yes

371

3011

305963

7400

681

000

Legal Counsel Review
No
Contact
Susan Hann, P.E., Assistant Superintendent Facilities Services 633-1000 ext. 11446 David Lindemann, AICP, Director Planning and Project Management 633-1000 ext. 11463
Attachments
Eau Gallie Locker Room Change Orders 1-3.pdf
Agenda Plus