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February 23, 2021 School Board Meeting
Title
Procurement Solicitations
Meeting Date(s)
Action - 02/23/2021
Consent Type
Without Information
Discussion

Procurement Services prepares and distributes solicitations in collaboration with the schools and departments. Procurement staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting Procurement Services.

Recommendation

Approve the Invitations To Bid (ITBs) below:

a - ITB 21-311-B-JW - Replacement & Repair Services for Windows, Doors, Cabinets & Store Fronts - Facilities Services - $400,000.00 - Operating Other

b - ITB 18-B-029-NC-A1 - Armored Transport Services - Financial Services - $370,120.00 - Operating Other, Special Revenue

c - ITB 21-293-B-JW - Powered Telescoping Lift Equipment Preventative Maintenance, Repair, Quarterly and Annual Inspection Services - Facilities Services - $125,000.00 - Operating Other

Approve the State Contract (SC) below:

d - SC 17-SC-089-DR-A2 - Financial & Performance Audit Extension - Facilities Services - $250,000.00 - Capital Projects

Approve the Piggy Backs (PBs) below:

e - PB 21-296-PB-WH - Instructure - Canvas - Educational Technology - $53,250.00 - Operating Other

Approve the Request For Proposal (RFP) below:

f - RFP 21-144-P-JE - High School Mascot Image Debit Card Program - Government & Community Relations - $0

 

 

 

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012
Involves Expenditure of Funds Directly in the Classroom
No
Source of Funding

Operating - Other
Capital Projects
Special Revenue - Federal
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
2021 a) $400,000.00 Yes 100 9562 003924 8100 354 000
2021 b) $370,120.00 Yes 100/410/921 9830 011155 7300/7600/9100 312 000
2021 c) $125,000.00 Yes 100 9562 003936 8100 354 000
2021 d) $250,000.00 Yes 37X Various 305963 7400 684 000
2021 e) $53,250.00 Yes 100 9811 001063 5100 365 103
2021 f) $0 N/A N/A N/A N/A N/A N/A N/A
Legal Counsel Review
See Attached
Contact
Kristine Rodriguez - Director of Procurement & Distribution Services, ext. 11645 Robin Novelli - Chief Operating Officer, ext. 11229
Attachments
a - ITB 21-311-B-JW Replacement Repair Services.pdf
b - ITB 18-029-NC-A1 - Armored Transport Services.pdf
c - ITB 21-293-B-JW Powered Telescoping.pdf
d - SC 17-SC-089-DR A2 Financial & Performance Audit.pdf
e - 21-296-PB-WH - Canvas Learning.pdf
f - RFP 21-144-P-JE - High School Mascot Debit Card Program.pdf
Agenda Plus