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February 22, 2022 School Board Meeting
Title
Educational Services Facility - Electrical Renewal - Construction Management Services - SALES SURTAX
Meeting Date(s)
Consent w/o Information - 02/22/2022
Consent Type
Without Information
Discussion

The facility renewal project at the Educational Services Facility (ESF) is included in the 2014 sales surtax program. Work was done early in the program to address leaking windows and replace gutters. The HVAC system renewal was scheduled for the end of the 2014 program. A small chiller was replaced earlier this year and the balance of the HVAC renewal project is under construction. The Board approved the Guaranteed Maximum Price for the remainder of the HVAC renewal project November 16, 2021. In addition, the exterior doors need to be replaced throughout the facility to better seal the building envelope. The Board approved the Guaranteed Maximum Price for the building envelope project December 14, 2021. Security projects at ESF were recommended in the Security Assessment and are currently under construction. The Board approved the Guaranteed Maximum Price for the security project on October 26, 2021.

The 2020 sales surtax program includes electrical renewal in year 3. The project is being advanced to address critical issues and achieve savings as the construction manager is already on-site. The cash flow is available to support advancing the project and the Independent Citizens Oversight Committee will be advised at their February 16, 2022 meeting. The design is complete and can be constructed concurrently with the other facility renewal and security projects at ESF. The extensive scope of work includes upgrading electrical feeders to meet current code, new equipment, installing a temporary chiller docking station and increasing capacity for current electrical demands. 

The electrical renewal project is ready for construction. Heard Construction, Inc. (Heard) has submitted a Guaranteed Maximum Price (GMP) for the electrical renewal project at ESF in an amount not to exceed $1,600,214.29 under their continuing contract for construction management services.  The design was prepared by OCI Associates, Inc. under their continuing contract for mechanical, electrical, plumbing and fire protection engineering services. Administration and permitting costs were previously budgeted.  This project will be funded through 2020 sales surtax ($910,000) and capital. 

Board approval is required for purchase orders over $50,000.  The standard agreement template has been used, which does not require legal review.

 

Recommendation

Approve the total project construction budget in the amount of $1,600,214.29 for the electrical renewal project at the Educational Services Facility. 

Approve the Guaranteed Maximum Price submitted by Heard in an amount not to exceed $1,600,214.29 under their continuing contract for construction management services for electrical renewal at the Educational Services Facility.

Authority for Action
F.S. 1001.42
Involves Expenditure of Funds Directly in the Classroom
No
Source of Funding

Capital Projects
Sales Surtax
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
21/22 $1,600,214.29 Yes 397/371 9860 541300 7400 681/687 000
Legal Counsel Review
No
Contact
Susan Hann, P.E., Assistant Superintendent Facilities Services 633-1000 ext. 11446 David Lindemann, AICP, Director of Planning and Project Management 633-1000 ext. 11463
Attachments
ESF Electrical Renewal GMP Attachments.pdf
Agenda Plus