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February 21, 2023 School Board Meeting
Title
Mims Elementary School - Construction Management Services - SALES SURTAX RENEWAL
Meeting Date(s)
Consent w/o Information - 02/21/2023
Consent Type
Without Information
Discussion

Intercom renewal projects are planned District-wide as part of the 2020 sales surtax renewal program. The project at Mims Elementary School has been designed by TLC  Engineering Solutions under their continuing contract for mechanical, electrical, plumbing and fire protection engineering services.

Wharton Smith, Inc. has submitted a Guaranteed Maximum Price in an amount not to exceed $327,297 for the intercom renewal project at Mims Elementary School under their continuing contract for construction management services. This project is combined with intercom renewal projects at Oak Park Elementary School to achieve economy of scale and reduce the construction management fee. Administration and permitting costs are estimated at $4,000.

This project is funded through 2020 sales surtax and 2014 sales surtax over the $198 million program target. The Independent Citizens Oversight Committee (ICOC) will consider allocating additional funds from the 2014 sales surtax revenue over the $198 million program target for intercom projects ($280,000 for Mims Elementary) at its February 22, 2023 meeting. Most intercom projects are exceeding the budgets recommended in the 2020 assessments. If needed, capital is also available to partially fund this project.

Board approval is required for purchase orders over $50,000. The standard form of the agreement has been used which does not require legal review. 

 

 

 

Recommendation

Approve the total project construction budget for the intercom renewal project at Mims Elementary School in the amount of $331,297.

Approve the Guaranteed Maximum Price submitted by Wharton Smith, Inc. in an amount not to exceed $327,297

for the intercom renewal project at Mims Elementary School under their continuing contract for construction management services.

Approve the additional allocation of up to $280,000 from the 2014 sales surtax program over the $198 million program target for the intercom project at Mims Elementary School, pending ICOC review.

Authority for Action
F.S. 1001.42
Involves Expenditure of Funds Directly in the Classroom
No
Source of Funding

Sales Surtax
Financial Impact
FY Amount Budgeted Fund Cost Center Project Function Object Program
22-23 $277,297 Yes 398 0101 541400 7400 681/687 000
22-23 $50,000 Yes 397 0101 600500 7400 681 000
22-23 $4,000 Yes 397 0101 600500 7400 684/686 000
Legal Counsel Review
No
Contact
Susan Hann, P.E., Assistant Superintendent Facilities Services 321 633 1000 ext. 11446 David Lindemann, AICP, Director Planning and Project Management 321 633 1000 ext. 11463
Attachments
Mims Intercom GMP Attachments.pdf
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