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February 11, 2020 Regular School Board Meeting
Title
Suntree Elementary School - Facility Renewal - Design Build Services - SALES SURTAX
Meeting Date(s)
Consent w/o Information - 02/11/2020
Consent Type
Without Information
Discussion

The sales surtax facility renewal project at Suntree Elementary School is scheduled for summer 2020. 

The School Board approved the selection of Heard Construction, Inc. (Heard) as the design builder and Heard's preconstruction services proposal at their November 19, 2019 meeting (RFP 20-150-P-DR). 

Heard has submitted a Guaranteed Maximum Price (GMP) for the facility renewal and educational technology project in an amount not to exceed $1,546,184.76, which also includes the previously approved preconstruction services proposal. The net amount of the GMP is $1,402,906.09. Additional administration and permitting costs are estimated at $10,000.

The scope of the project is primarily controls, HVAC, electrical and student station power. Funding will be allocated by sales surtax categories based on the allocation distribution in Exhibit B attached. 

An estimated supplemental sales surtax funding ($240,000) for this project was approved by the Independent Citizens Oversight Committee (ICOC) at their January 9, 2020 special meeting. However, after finalizing the GMP no supplemental funding is needed. Approximately $24,000 in educational technology contingency will be used for the student station power scope of work. The ICOC will be advised at their February 19, 2020 meeting. 

There is potentially significant work required for soffit repair at Suntree Elementary. Investigative work is planned as part of this project to determine the extent and cost of the needed repairs. The repair work is not included in the GMP.

Board approval is required for purchase orders over $50,000. The standard agreement template has been used, which does not require legal review.

 

Recommendation

Approve the total project construction budget in the amount of $1,412,906.09 for the facility renewal and educational technology project at Suntree Elementary School.

Approve the net Guaranteed Maximum Price submitted by Heard in an amount not to exceed $1,402,906.09 for the facility renewal and educational technology project at Suntree Elementary School.

Authority for Action
F.S. 1001.42
Involves Expenditure of Funds Directly in the Classroom
No
Source of Funding

Sales Surtax
Financial Impact

 

FY Amount Budgeted Fund Cost Center Project Function Object Program

19/20

19/20

19/20

19/20

$1,353,443.07

$25,463.02

$24,000.00

$10,000.00

Yes

Yes

No

Yes

398

398

398

398

3121

3121

3121

3121

500000

650300

650300

500000

7400

7400

7400

7400

681/687

681

681

686

000

000

000

000

 

Legal Counsel Review
No
Contact
Susan Hann, P.E., Assistant Superintendent Facilities Services 633-1000 ext. 11446 David Lindemann, AICP, Director Planning and Project Management 633-1000 ext. 11463
Attachments
Suntree GMP Attachments.pdf
Agenda Plus